Office Facilities Coordinator - Part-time

Your Role

Working closely with Hong Kong team members on daily office operations, such as express delivery, meeting setup, travel arrangements, office maintenance, vendor management and other administrative support; provide project administration work as needed, etc.

This work is part-time and we prefer candidate who can come from Tuesday to Friday, 4 hours a day.

What You Will Do                                                                                                             

• Act as key point of contact for office facility vendors to ensure consistent standards of office maintenance and supplies; working closely with office manager and other facility team members to manage and source vendors for the office
• Handle all document-related services including incoming and outgoing mails/parcels, express delivery, local and oversea courier
• Monitor and manage office inventories including stationaries and pantry items
• Assist on ad hoc office services work including company events, client meeting, staff trainings, etc.
• Submit work progress summary and data tracking on weekly/monthly basis
• Other admin work assigned by office management team.

Your Qualifications

• Preferred relevant assistance working experience in MNC.
• Good communication, coordination, interpersonal skill.
• Strong PC skills include: Windows, MS Office, Visio;
• Quick learning skill, and eager to challenge and develop self under pressure.
• Bachelor degree, hospitality or business administration related major is preferred
• Good command of English and Chinese
• Professional attitude and image
• Passionate, pro-actively, mature, independent thinking

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Wellbeing Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, paid holidays, and paid time off. We also offer a profit sharing plan and twice annual bonus opportunities.