OFFICE & CULTURE ADMINISTRATOR
Fremont, CA - US
Founded in 2000, Ivalua is a leading global provider of cloud-based procurement solutions.
COMPANY OVERVIEW
At Ivalua we are a global community of exceptional professionals, who believe that digital transformation revolutionizes supply chain sustainability and resiliency to unlock the power of supplier collaboration.
We achieve this through our leading cloud-based spend management platform that empowers hundreds of the world's most admired brands to effectively manage all categories of spend and all suppliers to increase profitability, improve ESG (environmental, social, and corporate governance) performance, lower risk, and improve productivity. Driven by our passions and fueled by our shared ambitions, we empower and challenge each other to create meaningful experiences for our colleagues, customers, partners, and communities.
Learn more at www.ivalua.com. Follow us on LinkedIn
THE OPPORTUNITY
CONTEXT:
We are dedicated to creating a supportive, engaging, and efficient environment for all employees. We partner closely with cross functional teams to ensure our offices, culture programs, and employee experience initiatives reflect our company values and enable people to do their best work. The Office & Culture Admin is a key part of this mission and will directly influence the day to day workplace experience.
ROLE:
The Office & Culture Admin will play a pivotal role in shaping the employee experience and building a workplace people love coming to every day. As our Office & Culture Admin, you will be at the center of our operations, ensuring the offices run smoothly while creating meaningful moments that strengthen connection, collaboration, and culture across the organization.
This is an exciting opportunity for someone who is highly organized, proactive, and passionate about people. You’ll have the chance to influence everything from day to day office operations to company-wide engagement initiatives. In this role, you’ll partner closely with HR, IT, and leadership to support our teams, elevate our workplace atmosphere, and bring our values to life through thoughtful programs and events.
If you thrive in dynamic environments, enjoy being the go-to person who keeps things running efficiently, and love making a positive impact on others, this role offers the autonomy, creativity, and growth opportunity to do just that.
WHAT YOU WILL DO WITH US
- Office Operations & Facilities
- Oversee daily office operations, including maintenance repairs, vendor coordination, and safety procedures.
- Ensure the workplace is clean, organized, and properly stocked (pantry, supplies, equipment, etc).
- Partner with HR, IT, and leadership on space planning, seating charts, and employee onboarding/offboarding
- Oversee workplace health & safety protocols, emergency procedures, and compliance.
- Culture, Events & Employee Experience
- Plan, coordinate, and execute internal events (celebrations, team-building activities, holiday events, wellness initiatives, etc.)
- Partner with HR on culture initiatives and employee engagement programs.
- Support community outreach, volunteering initiatives, and CSR-related events
- Expense & Travel Support
- Review & process employee expense reports for accuracy, policy compliance, and required documentation.
- Support and troubleshoot travel bookings made through corporate systems.
- Assist employees when booking flights, accommodations, and transportation in accordance with company policy.
YOUR PROFILE
If you have the below experience and strengths this role could be for you:
Skills and Experience:
- At least 3 years strong working experience in office management, facilities coordination, or workplace operations.
- Strong organizational & problem solving skills
- Ability to manage multiple vendors and competing priorities
- Prior experience in events, employee engagement, culture programs, or communications
- Creative, organized, and detail oriented
- Familiarity with expense management platforms & travel booking systems
- Bachelor's degree in related field required or equivalent experience with proven skills
Soft Skills :
- Strong project and time management skills with ability to track concurrent project timelines, resource allocations, and critical milestones.
- Global mindset - ability to adapt to various people & cultures with a cohesive view in mind.
- Attention to detail and the ability to effectively handle multiple priorities.
- Experience with Emergency Response & Facilities management
WHAT HAPPENS NEXT
If your application fits this specific position’s needs, our skilled Talent team will reach out to schedule an initial screening call. Get one step closer to achieving your goals – apply today!
Our Talent team will guide you through every step of the interview process - from preparation to completion. They're here to support you!
Our recruitment process is designed to assess your competencies through a series of personalized interviews with internal stakeholders relevant to the role.
Interviews will be conducted virtually via video or on-site with face-to-face meetings.
LIFE AT IVALUA
- Hybrid working model (3 days in the office per week)
- We're a team dedicated to pushing the boundaries of product innovation and technology
- Sustainable Growth, Privately Held
- A stable and cash-flow positive Company since 10 years
- Snacks and weekly lunches in the office
- Feel empowered to pursue your goals with improved team collaboration and increased creativity/productivity
- Unlock and unleash your full professional potential with our exceptional training and career development program
- Join a dynamic and international team of top-notch professionals who are experts in their respective fields. Collaborate with like-minded individuals who are deeply passionate and highly motivated about their work.
- Experience a truly diverse and inclusive work environment where your unique contributions are highly valued
- Regular social events, competitive outings, team running events, and musical activities,
- Comparably recognized Ivalua for the following (https://www.comparably.com/companies/ivalua):
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United by our values we embrace diversity and equity in the broadest possible sense to create an inclusive workplace. To help our customers make supply chains more efficient, sustainable and resilient, we rely on a global team with a variety of backgrounds, skills and views. We believe in equal opportunity and in diversity as a driver of innovation that cultivates a spirit of inclusiveness, creates a productive and fun place to work, and provides fulfilling career opportunities for all Ivaluans. https://www.linkedin.com/company/ivalua/about/
Experience life at Ivalua - check out our captivating video! Gain insight into our unique company culture and get a glimpse of what it's like to work with us.
Ivalua’s core values include a priority on Care & Grow People. We take matters like pay equity very seriously and strive to reward our employees appropriately and fairly for their talents.
The compensation range for this position is based upon careful and continual market compensation research. In addition to location, compensation may also vary based upon job-related knowledge, skills, and experience.
Title: Office & Culture Administrator
Base range minimum: $45,000
Base range maximum: $75,000
Additional compensation / rewards: Ivalua offers an annual target bonus for this position conditional on individual and company performance. Other compensation factors may also be considered. Ivalua also offers exceptional benefits including medical, dental, vision, retirement (with company match), and much more.
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