Office Coordinator

Location: Atlanta, GA

We are looking for a proactive and service-oriented Office Coordinator to support our Atlanta office. In this role, you’ll be responsible for ensuring the office runs smoothly day-to-day while creating a welcoming, functional, and well-organized environment for employees and visitors.You’ll act as the go-to person for office-related matters, support internal teams, and collaborate with vendors and stakeholders to deliver a high-quality workplace experience. This role is a flexible hourly contractor position (20–40 hours per week), allowing scalability based on business needs.

Join us as an Office Coordinator, and this is some of what you'll be doing:

• Responsible for handling office-related administrative tasks including travel support 
• General responsibilities: 
  • Maintains a welcoming and functional office space including common areas and meeting rooms. 
  • Maintains and controls the badges and keycard information (activation, deactivation, updates) 
  • Acts as first contact person for office related matters for employees and office vendors. 
  • Supports reporting of office usage, costs, and operational trends using available tools and AI-assisted analysis, and shares insights with the Team Lead / Workplace Services 
  • Monitors, orders and refills snacks, beverages, office materials and Newbie merchandise. Checks and approves invoices  
  • Handles in and outgoing mail 
  • Organizes office events, activities and local Summer Party 
  • Collaborates with local functions in supporting events of 50+ people 
  • Collaborates closely with BIT, Finance and People team 
  • Uses company-approved AI tools in daily work to support administrative tasks, improve communication quality, and assist in reporting and coordination, following defined best practices.

Individual Responsibilities

• Ensure the offices comply with health, safety, and security requirements in collaboration with People Operations 
• Makes updates on the Events and Office Wiki USA 
• Negotiates/discusses with office vendors in terms of new agreements 
• Acts as PlayMaster administrator for the local clubs 
• Maintain the hotdesking application used by US employees (Maptician) 

We're Looking For:

• Self-driven and proactive, with the ability to take ownership of tasks and follow through independently 
• Strong time management and multi-tasking skills, with the ability to prioritize in a dynamic environment 
• Prior experience in office coordination, administration, hospitality, or facilities management is an advantage 
• Clear and professional communication skills, with a service-oriented and collaborative mindset 
• Comfortable using digital tools, including company-approved AI solutions, to support daily work, improve efficiency, and produce high-quality outputs 
• Ability to be a positive and welcoming presence in the Midtown office as needed

What we offer in return:

You’ll be supported and given the space to thrive. We offer meaningful work, flexibility, and a culture that backs you to share your voice and be authentic.  

• An international career and learning opportunities 
• A rapidly growing and financially robust software company with exciting opportunities for career growth, also in the future 

These are the RELEX key benefits 

• Room to thrive in a fast-growing global company with a good market position
• Diverse, inclusive, and supportive work culture
• Work that meaningfully reduces waste and improves sustainability
• Ownership, autonomy and flat hierarchies

We’re always ready to welcome new RELEXians to our team because your enthusiasm and expertise allow us to keep innovating and creating the future of planning for retail and consumer brands. If you’re ready to be part of our growth, apply now.

About RELEX: 

RELEX Solutions delivers a unified supply chain planning platform for retailers and manufacturers, enabled by proven AI technology. We help companies optimize demand forecasting, replenishment, merchandising, pricing and promotions, supply chain operations, and production planning across the end-to-end value chain.  

With a global team of over 2,000 professionals, we work side-by-side with our customers to solve real problems with lasting impact.  Companies trust RELEX to increase product availability, boost sales, deliver actionable insights, improve sustainability, and drive profitable growth. Join us and make an impact on the world and your career!   

We are a global community of different cultures, voices, and experiences. We celebrate what makes us unique and connect through what we share, in an authentic and safe environment. Together we shape the future, and each other.   

RELEX Solutions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.