Office Coordinator

ABOUT US

The Absolut Company oversees the production, packaging and marketing of Absolut Vodka, Kahlúa and Malibu as part of the Pernod Ricard Group, a global leader in spirits and wine. Based in Stockholm, Sweden, and part of Pernod Ricard’s Crystal Brand Unit, we uphold the Group’s commitment to excellence by offering some of the world’s most renowned and enduring spirits.

We aim to redefine the global spirits market by inspiring people from all backgrounds to connect, share ideas and enjoy our products responsibly. We are also committed to long-term sustainability, acting in the best interests of consumers, society, the environment and our employees.

We seek talented, bold individuals to join our team and drive innovation. After all, our brands are defined by lifestyle and mindset, but it is our people who define who we are. So, whether you are just starting your career or looking to take it to the next level, we offer a dynamic and supportive work environment that will help you grow.

ABOUT THE ROLE

Are you passionate about working with an iconic brand that creates and markets impactful and culturally relevant products? Do you want to be part of an international and inclusive team that values collaboration, creativity and fun? Then look no further than The Absolut Company, where convivialité is more than just a value – it's a way of life.

We are looking for a third person to join our Office team here in Stockholm. Our team runs the reception and office service with the overall responsibility to create a great Office experience.

This role is a temporary position until end of March 2027 and reports to our Facility, Security and Health & Safety Manager.

Main responsibilities and tasks:

• Managing the reception – Keeping the reception area tidy, organized, and stocked with necessary materials. 
• Security and Visitor Management – Monitoring entry and exit, issuing visitor badges, and ensuring security procedures are followed.  
• Greet guests and manage incoming calls 
• Being the go‑to person for parcel handling and courier coordination, including receiving incoming parcels and packing and booking outgoing shipments.
• Staying up to date on export and import regulations to ensure shipments comply with relevant requirements.
• Leading our Health & Wellbeing area by promoting wellbeing initiatives that support a positive and healthy work environment.
• Supporting with administration such as booking safety committee meetings and following up on health and safety statistics.
• Continuously improving practices to maintain a safe, healthy, and well‑functioning workplace.

WHY JOIN US

We aspire to foster an authentic, open, challenging and innovative culture that supports your long-term professional development. And so, we have created a working environment at The Absolut Company that allows you to thrive.

We champion inclusion and value different perspectives. We want our people to be their own authentic selves and we are committed to building a workplace that reflects our global consumer base. We are proud to be recognised among Forbes World's Best Employers and Equileap's top 100 Employers for Gender Equality. Conviviality is in our DNA and connects us beyond borders – you will always be welcomed for who you are and the strengths you bring.

This role could be for you if you have:

• A dynamic, positive, and enthusiastic approach — someone who brings energy to the office and enjoys being at the heart of daily operations.
• Experience in a service-oriented profession is highly recommended, with a genuine passion for creating a welcoming environment.
• Are acting as the go‑to person while collaborating closely with your team.
• Strong organizational skills and attention to detail
• A proactive mindset with the ability to identify opportunities to improve safety, wellbeing, and office workflows.
• Swedish and English proficiency is required.

OUR OFFER

We will provide you with a competitive total reward package that includes base pay, bonuses, training and development. But our support goes further. We want to help you through everyday challenges, encourage you to make healthy choices, take care of your well-being and enjoy work-life balance (we have a great canteen and a well-equipped gym in case you want to shake the day off!). We also provide you with opportunities for professional development and career progression that you’d expect from a global leader in the beverage industry.

Read more about us at Careers | The Absolut Group (theabsolutcompany.com)

APPLICATION

If this role sounds like it is for you, don’t hesitate to apply. As an international company, our working language is English, so please submit your application in English. All new employees are subject to a six-month probationary period and some positions may require a background check.

We look forward to hearing from you.

We review applications on an ongoing basis, so please send your application as soon as possible.

As a skills-based organisation, we ensure fair processes and equal opportunities. If you need extra support or accommodation during the recruitment process, please contact us. We are here to support you and welcome your application.

Job Posting End Date:

2026-04-01

Target Hire Date:

2026-04-01

Target End Date:

2027-03-31