Office Coordinator

Location: Hollywood, FL
Schedule: Full-Time
Salary: $20- $25/hr

About MedElite

Since 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, "treat in place" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.

Job Summary

We are seeking an organized, proactive, and detail-oriented Office Coordinator to manage daily office operations and ensure a smooth, efficient, and professional work environment. This role serves as the central point of contact for staff, visitors, and vendors, overseeing administrative support, office logistics, scheduling, supplies, and general facility needs. The Office Coordinator must be an excellent communicator with strong multitasking abilities, capable of anticipating needs and resolving issues with discretion and professionalism. The ideal candidate brings exceptional organizational skills, a customer-service mindset, and the ability to support a fast-paced and collaborative office setting.

Responsibilities

Manage supply orders on a weekly or bi-weekly schedule.
Monitor employee attendance and ensure accurate daily tracking.
Restock and maintain pantry and general office supplies for both locations.
Provide basic IT troubleshooting and coordinate with the IT team when needed.
Support new-hire onboarding, including preparing desk name tags, printing ID badges, and ordering equipment and supplies.
Maintain accurate inventory levels for all office and pantry supplies.
Receive and send outgoing mail and packages as needed.
Assist with general office tasks and operational support as assigned.
Coordinate with vendors for construction and facilities projects, including gathering quotes, scheduling work, and tracking progress.
Coordinate monthly office luncheons, including ordering food, managing headcount, and ensuring timely setup.
Occasionally operate the company van to transport employees between office locations.

Requirements

Strong organizational and multitasking abilities.
Excellent communication skills.
Ability to lift and move office supplies or boxes as needed.
Valid driver’s license with a clean driving record (for occasional van operation).
Comfortable learning basic IT troubleshooting steps.
Reliable, punctual, and able to work in a fast-paced environment.

Preferred

Previous experience in office administration, operations, or facilities support.
Familiarity with inventory management or supply ordering.
Basic knowledge of office equipment and IT systems.

Benefits

Health
Dental
Vision
Company-Sponsored Life Insurance
401K
Short and Long-term Disability
Paid Time Off
Commuter Benefits

Why Work With Us?

Make a meaningful impact in the nursing home community
Work in a collaborative, mission-driven environment
Enjoy work-life balance

Equal Opportunity Employer

MedElite is an equal-opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.

Office Coordinator