Office Coordinator - Full Time

Why work for Nebraska Methodist Health System?
At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It’s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.

Job Summary:

Location: Methodist Hospital Foundation
Address: 8701 W. Dodge Rd, Omaha, NE

Work Schedule: Mon-Fri, 8am to 4:30pm, some evenings and weekends might be required

Supports the efficient day-to-day operations of the department by providing administrative, operational, and organizational support. Ensures smooth workflow, consistent communication, and accurate record-keeping. Serves as a central point of contact for internal staff, visitors, and external partners.

Responsibilities:

Essential Functions

Administrative & Office Support

• Serve as the first point of contact for the department; greet visitors and respond to inquiries with professionalism.

• Manage calendars, schedule meetings, coordinate conference rooms, and support meeting logistics.

• Process incoming and outgoing mail, deliveries, and departmental correspondence.

• Maintain office supplies, equipment, and overall organization of the workspace.

Data & Documentation

• Maintain accurate records, files, and department documents.

• Assist with preparing reports, presentations, and internal communications.

• Enter and update information in department systems or databases with accuracy and attention to detail.

Project & Event Coordination

• Assist with planning and coordination of departmental meetings, trainings, and internal events.

• Track project timelines and deliverables; support team members to ensure deadlines are met.

• Provide administrative support for special projects as assigned.

Schedule:

Mon-Fri, 8am to 4:30pm, some evenings and weekends might be required

Job Description:

Job Requirements

Education

• Associate's degree in relevant field preferred.

Experience

• Minimum 4 years of administrative or office coordination experience.

• Experience with office software, databases, or record management systems preferred.

License/Certifications

• N/A

Skills/Knowledge/Abilities

• Strong organizational skills and high attention to detail.

• Excellent written and verbal communication abilities.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.

• Strong customer service mindset and professionalism.

• Ability to maintain confidentiality and exercise sound judgment.

Physical Requirements

Weight Demands

• Medium Light Work - Exerting up to 35 pounds of force.

Physical Activity

• Not necessary for the position (0%):

  • Climbing

  • Crawling

  • Kneeling

• Occasionally Performed (1%-33%):

  • Balancing

  • Carrying

  • Crouching

  • Distinguish colors

  • Lifting

  • Standing

  • Stooping/bending

  • Twisting

  • Walking

• Frequently Performed (34%-66%):

  • Grasping

  • Keyboarding/typing

  • Pulling/Pushing

  • Reaching

  • Repetitive Motions

  • Speaking/talking

  • Sitting

• Constantly Performed (67%-100%):

  • Hearing

  • Seeing/Visual

Job Hazards

• Not Related:

  • Mechanical moving parts/vibrations

  • Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)

  • Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc.)

  • Electrical Shock/Static

  • Explosives (pressurized gas)

  • Equipment/Machinery/Tools

  • Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)

  • Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) (BBF)

  • Chemical agents (Toxic, Corrosive, Flammable, Latex)

About Methodist:

Nebraska Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission.

Nebraska Methodist Health System is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by Federal, state or local law.