Office Clerk

Position Summary

HUB Global Solutions is seeking a part-time Office Clerk to support critical mailing operations and general office administration at our Southington, CT location. This role plays an important part in ensuring the timely and accurate distribution of client materials while providing day-to-day operational support to the team.

Key Responsibilities

GCC/ID Card Mailings & Inventory

• Prepare, process, and distribute Global Care Cards (GCC) and ID cards to members on a regular and ad hoc basis
• Maintain secure storage of all GCC and ID card inventory in a locked cabinet at the Southington office
• Track all cards received, including logging inventory upon arrival and reconciling against expected quantities
• Use Employee Navigator and internal spreadsheets to verify and confirm accurate mailing addresses prior to each distribution
• Bring outgoing mailings to DHL for shipment and obtain tracking numbers for each package
• Monitor DHL shipment tracking to confirm delivery at destination locations and flag any delays or exceptions
• Maintain organized records of all outgoing mailings, tracking numbers, and confirmed delivery statuses
• Retrieve incoming mail from the locked office mailbox on a regular basis and distribute accordingly

General Office Support

• Monitor and replenish office supplies, submitting orders as needed to maintain adequate inventory
• Support general office upkeep and light facility maintenance to ensure a clean and organized workspace
• Assist with coordination and logistics for in-office events at the Southington location
• Provide administrative support to staff as needed

Qualifications

• Prior experience in an administrative, clerical, or office support role preferred
• Strong attention to detail and organizational skills, particularly around tracking and recordkeeping
• Comfortable working with online systems and databases; experience with Employee Navigator or similar HR/benefits platforms a plus
• Ability to work independently and manage recurring tasks with minimal supervision
• Reliable, punctual, and professional demeanor
• Comfortable with basic computer applications (email, spreadsheets, word processing)
• Ability to lift and handle mailing materials as needed
• Valid driver's license or reliable transportation to travel to DHL drop-off locations

Work Schedule & Compensation

• Schedule: Approximately 10 hours per week; schedule to be coordinated with supervisor
• Location: In-office, Southington, CT
• Classification: Part-time employee

JOIN OUR TEAM 

Do you believe in the power of innovation, collaboration, and transformation?  Do you thrive in a supportive and client focused work environment?  Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization?  When you join HUB International, you will be part of a community of learners and doers focused on our Core Values: entrepreneurship, teamwork, integrity, accountability, and service. 

Disclosure required under applicable law in California, Colorado, Illinois, Maryland, Minnesota, New York, New Jersey, and Washington states: The expected pay range for this position is $20/hr to $25/hr and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.   

Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: Negligible

Required Education: Bachelor's degree (4-year degree)

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

E-Verify Program

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