Job Description
Office Administrator
The Office Administrator will oversee daily operations of the Atlanta corporate office(s), ensuring a professional, organized, and welcoming environment for employees and guests. This role supports executive-level functions, supply management, and manages administrative logistics across departments. The Office Administrator works closely with the Business Support Services Administrator to execute office procedures and maintain operational excellence.
Reports to: Business Support Services Administrator
Direct Reports: None
Duties/Responsibilities: The duties listed below are an outline of the Office Administrator’s responsibilities and should not be considered an all-inclusive list. As the needs of the organization change, these duties may be modified as needed.
Office Operations
- Greet and guide incoming corporate office guests, including executive visitors
- Maintain front desk coverage and manage incoming deliveries and mail
- Represent the company in a professional and friendly manner
- Open and prepare the office each morning; conduct daily walkthroughs
- Tidy breakrooms as needed, launder dish towels as needed
- Appliance maintenance such as coffee machine cleaning cycles and filter changes
- Maintain inventory of office and kitchen supplies; restock and organize as needed
- Track orders and expenses; make purchasing decisions within budget guidelines
- Submit maintenance and IT requests; liaise with vendors for service coordination
- Assist with preventative maintenance of appliances (e.g., espresso machine, filters)
- Update seating charts, access card logs, and emergency contact lists
- Prepare workstations for new hires and reset spaces for departing employees
- Collect equipment and reset workstations for departing employees
- Provide general administrative support and respond to employee requests
- Assist with seating software including logging seating data
Event Coordination
- Assist in the planning and execution of monthly and annual corporate events, including happy hours and team-building activities
- Coordinate catering, setup, and cleanup for meetings and celebrations
- Communications & Engagement
- Post monthly birthdays and anniversaries to Viva Engage
- Draft and distribute internal communications, memos, and event invitations
Executive Support
- Assist with booking executive travel, including private flight arrangement
- Schedule closing meetings and coordinate logistics for executive engagements
- Run errands and complete tasks for executive team members
- Support the Executive Assistant team as needed
- Perform additional tasks as requested.
Education & Experience
- High school diploma or equivalent required; Bachelor’s degree preferred
- 3–5 years of experience in office administration, executive support, or event planning
Preferred Knowledge, Skills, & Abilities
- Demonstrated proficiency with Microsoft Office Suite or program equivalent.
- Must be detail-oriented and possess strong organizational skills.
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Professional demeanor and customer service orientation
- Proficiency in Microsoft Suite
- Ability to multitask and prioritize in a fast-paced environment
- Willingness to learn and grow into broader office initiatives
Work Environment
- The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
- Travel: This role may run errands and make deliveries as requested.
Physical Demands
- Ability to stand and walk for extended periods of time throughout the workday, including during office coverage, walkthroughs, and event setup.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
- The employee may infrequently drive a vehicle (intrastate and interstate travel) or be subject to air travel for purposes of Company business.
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Landmark Properties is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.