Office Administrator

Why this role matters

As an Office Administrator within the People Division at Exness, you will oversee the daily operations of your assigned office location, ensuring a safe, efficient, and well-organized working environment. You will coordinate facilities, vendors, supplies, maintenance, and office services, while managing administrative processes, expense control, and reporting.

In this role, you will drive operational consistency, cost efficiency, and high service standards, contributing to employee satisfaction and the smooth functioning of the workplace.

The role is based in our Limassol office, Cyprus. In case of relocation, we offer full relocation support for you and your family to make your move smooth and worry-free.

What you'll actually do

• The Office Administrator is accountable for overseeing the day-to-day operations of the assigned office location, ensuring smooth functionality, high service standards, and a well-organized working environment that supports business continuity.
• Responsible for supervising facilities services (cleaning, maintenance, utilities, pest control) and managing vendor relationships to ensure quality delivery, compliance, and cost-effectiveness.
• Responsible for coordinating office moves, workspace reconfigurations, furniture installations, and equipment setup to optimize space utilization and operational efficiency.
• Accountable for managing office supplies, inventory, and employee-related services, contributing to high service standards and employee satisfaction.

Who we’re looking for

• High school diploma required; Bachelor’s degree in Business Administration, Management, Finance, or a related field is considered an advantage.
• 2–4 years of professional experience in office administration, facilities coordination, or workplace operations.
• Experience in a fast-paced corporate environment with exposure to vendor management is preferred.
• Experience in facilities coordination, vendor supervision, and office operations management.
• Basic financial knowledge, including budgeting, invoice verification, expense tracking, and reporting.
• Strong proficiency in MS Office (Excel, Word, PowerPoint) and expense/reporting systems.
• Ability to manage multiple service providers and administrative processes simultaneously.
• Understanding of workplace health and safety standards.
• Strong ownership mindset and hands-on approach to problem-solving.
• Excellent organizational and time-management skills with the ability to prioritize effectively.
• Clear communication skills and ability to collaborate with cross-functional stakeholders.
• Proactive attitude with attention to detail and cost-awareness.
• Fluent in English, both verbal and written.

What we offer along the way

• Competitive salary and annual performance bonus
• Full relocation support for you and your family — flights, housing, visas, and legal assistance included
• Top-tier health insurance with full family coverage — medical, dental, vision, mental health — plus life insurance for peace of mind
• Unlimited learning opportunities: external courses, English lessons, career and leadership development
• Education allowance covering school and kindergarten fees
• 21 working days of annual leave, plus public holidays and fully paid sick, maternity, and paternity leave
• Employee appreciation program: branded gifts, birthday day-offs, celebration budgets for weddings, newborns, and milestones
• “Get to know Team” trips — meet colleagues across our global hubs, along with company-wide offsites that raise the bar
• Employee share scheme — grow with us
• Branded MINI Cooper Countryman company car and private parking
• Free in-house sports clubs, Sanctum Club gym access, and jet skis
• Access to a Corporate doctor
• Exclusive discount program with cafes, gyms, and local services
• Expat tax perks: up to 50% income tax exemption
• Support with the naturalisation process for relocated employees

What your journey looks like

1. Intro call with Recruiter (30 minutes)
2. Interview with Hiring Manager (60 minutes)