Covetrus is a global animal-health technology and services company dedicated to empowering veterinary practice partners to drive improved health and financial outcomes. We are bringing together products, services, and technology into a single platform that connects our customers to the solutions and insights they need to work best. Our passion for the well-being of animals and those who care for them drives us to advance the world of veterinary medicine. Covetrus has more than 5,000 employees, serving over 100,000 customers around the globe.
This position is working for Veterinary Management Groups (www.MyVMG.com) is a subsidiary of Covetrus.
SUMMARY
- Provide meeting and event planning support for 12-18 meetings throughout the year, many of which overlap (currently averaging 20-30 attendees per meeting; 2.5-3 days in length).
- Meet with business and organization leaders to understand the purpose of the event (in-person or hybrid) and proactively anticipate needs and develop and discuss potential solutions.
- Plan and manage the full scope of the event (in-person or hybrid) in a consultative approach with team members and provide logistical and engagement support to ensure participants can fully participate and be actively engaged.
- Prepare event agendas in collaboration with the group; take and prepare notes; summarize key action items.
- Plan and manage the scope of virtual, in-person, or hybrid events overseeing all aspects of the event to include during the event and pre/post meeting support.
- Prepare meeting budget and monitor costs; Solicit bids from venues and service providers.
- Arrange the details of a variety of task associated with a successful event; Ensure that it meets the meeting requirements.
- Determine and manage the setup for functional rooms to include layout, seating, and audio visual needs.
- Negotiate and sign event contracts as confirmed by leadership including hotels, meeting space, content providers, etc.
- Establish and manage online invitation/registration process; encourage all members to use the online meeting platform to support effective meeting communication
- Coordinate event services such as room reservations, restaurant reservations, ground transportation, and on-site food selection.
- Coordinate audio visual tools as needed; Coordinate shipping of materials to and from the event location.
- Review event bills for accuracy and approve payment; Compile full-event financial spreadsheet and break cost down to individual attendee level.
- Coordinate invoicing of attendee with bookkeeper and support the meeting financial reconciliation process.
- Conduct post-event evaluations and communicate with leadership to assist in planning future events.
- Perform other duties as assigned.
- Less than 5% travel.
QUALIFICATIONS:
• Degree in hospitality, public relations, management, or related field strongly preferred.
• Experience in project management with a track record of successful events.
• Excellent organizational skills with the ability to multitask under pressure.
• Strong communication and interpersonal skills.
• Meticulous attention to detail.
• Expert time management skills.
• Financial savvy, with the ability to adhere to plan budgets and process invoices.
• Must demonstrate honesty and integrity and practice strict confidentiality at all times
We offer the following benefits for you to take advantage of while you are here provided you meet the eligibility requirements under each governing program:
401k savings & company match
Paid time off
Paid holidays
Maternity leave
Parental leave
Military leave
Other leaves of absence
Health, dental, and vision benefits
Health savings accounts
Flexible spending accounts
Life & disability benefits
Identity theft protection
Pet insurance
Certain positions may include eligibility for a short-term incentive plan
Covetrus is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.