Medical Records Clerk - Full Time

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland.

Work Shift:

8 Hours - Day Shifts (United States of America)

Scheduled Weekly Hours:

40

Compensation:

Salary Range: $17.11 - $22.52

Union Position:

Yes

Department Details

AFSCME Job Posting

Internal Posting Timeline: Friday, December 12, 2025 - Wednesday, December 17, 2025 at 11:00am
Hours: 8a-4:30p, or as assigned
Overtime Status: 8+ hours in 1 day or 80+ hours in 2 work weeks

Summary

The Medical Records Clerk maintains the organizational integrity of the medical record and the Health Information Management Department.

Job Description

Responsibilities include locating medical records for patient care, clinic visits, chart review and return to files in an accurate and timely manner whether the request is by telephone, fax, mail, or in person as per department guidelines. Complete admission and discharge processes to ensure accurate data with reporting of required information such as birth certificates. Complete chart prepping, scanning, indexing and analysis for all patient types. Release of information to requesting entity following federal and state laws as outlined within hospital and department guidelines. Uses and ensures the use of all available system and software applications to achieve maximum efficiency and accuracy. Maintain strict confidentiality with the ability to communicate in a diplomatic fashion dealing with patients, physicians, hospital personnel, attorneys, insurance companies and general public. Regular attendance is required in order to carry out the essential functions of the position. Reviews and meets ongoing competency requirements of the role to maintain the skills, knowledge, and abilities to perform, within scope, role specific functions.

Qualifications

Minimum of one year of hands-on experience in dealing with the medical record and/or completion of Medical Records Certificate or degree or Certificate/degree in Medical Office or Business Office. Able to use automated systems. Excellent communication and organizational skills. Able to work in small, enclosed (filing) areas & possess physical dexterity. Able to handle varied working conditions, deal with large volumes and work well under pressure.

Medical Records, Medical Office, or Business Office certificate or degree preferred.

Sanford is an EEO/AA Employer M/F/Disability/Vet. 

If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-949-5678 or send an email to talent@sanfordhealth.org.