Medical Department Assistant

Here you will have the opportunity to make a meaningful difference in patients’ lives. With science at its heart, this is the place where breakthroughs born in the lab become transformative medicines – for the world’s most complex diseases. Answer unmet medical needs by pioneering the next wave of science, focusing on outcomes and shaping the patient ecosystem.

Work at the cutting-edge, where scientific innovations and an entrepreneurial spirit are the norms.

Background & Qualifications

·        4 years university degree,

·        Good level of written and spoken English,

·        Minimum two years of experience in a similar position would be an asset,

·        Advanced knowledge of MS Office applications and SAP,

·        Strong communication skills,

·        Eager to work in a fast-paced environment,

·        Ability to prioritize tasks and attention to details,

·        Ability to work in a team environment,

·        Strong organization and follow up skills.

Summary Job Description

·        Congresses and meetings: Organize domestic and international congresses, advisory boards, and stakeholder meetings; coordinate with agencies; prepare physician and sponsorship contracts and track signatures; manage end-to-end electronic business approvals; collect documents for physicians/institutions not defined in SAP and create their profiles; compile documentation and manage Ministry of Health applications for international events; submit post-meeting feedback on time.

·        Medical donations: Support Group Medical Managers throughout the donation process; prepare donation letters; coordinate with Region Managers; follow purchasing and electronic business approval steps; direct products to relevant institutions/persons and collect delivery receipts.

·        PO reports and invoice follow-up: Review monthly PO accrual reports from Procurement; take necessary actions; inform suppliers; track invoices; identify process improvement opportunities.

·        Agenda and administrative support: Coordinate the Medical Directors’ calendar and travel; track calls and documents; submit expenses; manage documentation and stationery requests; respond to ad‑hoc administrative needs while ensuring confidentiality.

·        Document archiving: Archive all documents and records both in the electronic database and as hard copies in line with procedures.

·        Formatting and listings: Prepare necessary formatting, listings, and documentation according to local SOPs and procedures.

·        Communications routing: Forward incoming faxes, phone calls, emails, and inquiries to the respective contacts to ensure smooth communication between departments and healthcare professionals.

·        Meeting logistics for managers: Arrange domestic and international meetings on behalf of department managers and coordinate all logistics operations for department meetings.

·        Department procurement: Execute the department’s procurement processes in collaboration with the Procurement team; collect quotations, ensure delivery of purchased materials and information to the right contacts, and keep accurate records per procedures.

·        Cargo, courier, and supplies: Coordinate cargo and courier operations and manage stationery supply requirements for the department. Archiving all documents and records in electronic database and as hardcopy according to procedures,

Why AstraZeneca

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration. Always committed to lifelong learning, growth and development.

Where can I find out more?

Follow AstraZeneca on LinkedIn https://www.linkedin.com/company/1603/

Follow AstraZeneca on Instagram https://www.instagram.com/astrazenecaturkiyekariyer/

Date Posted

14-Jan-2026

Closing Date

13-Mar-2026

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.