The Medical Affairs Operations Specialist will partner with the relevant Medical Affairs Departments within the I4G and VMG as needed, to provide comprehensive organizational, project management and administrative expertise to ensure compliant and efficient operation and execution of Medical Affairs activities carried out in these countries.
MAIN REPONSIBILITIES / DUTIES
Perform administrative duties for the Medical Department, including correspondence, collating reports of project metrics, organization of medical affairs meetings as well as financial support and management (invoicing, POs (Purchase Orders), Vendor Maintenance etc.) in compliance with relevant SOPs (Standard Operating Procedure), work instructions and local legal requirements.
Support the planning, tracking, and fulfillment of the Medical Department’s budget.
MAPP-Navigator Champion for Medical Department, i.e. managing external funding, HCP consultancies, advisory boards and Pfizer hosted medical meetings.
Collaborate with the medical affairs team to design, develop, and execute medical projects from initiation to close, incl. scoping project requirements, preparation of budget, logistics and operational management
Maintain a common filing and archive system for essential medical affairs documents and regularly clean up files and archives, to support efficient and effective localization of essential medical documents e.g. during audits.
Develop and maintain a network with other Medical Affairs Operations colleagues in I4G and VMG as well as with commercial operations colleagues and regularly exchange best practices and identify areas that could be made more efficient
Support and implement changes and new ways of working with both internal and external processes
Coordinate the onboarding of new employees and their training schedule.
Maintain Org. Charts, Distribution Lists and MS Teams sites, to support efficient and effective communication channels in the Medical Affairs Team
Be client focused and understand the role of medical affairs, purpose, structure, and strategic goals.
REQUIRED SKILL SET
Education:
High school with 6+ years of experience or BA/BS with <2 years of experience
Experience:
For high school graduates preferred 6 years relevant experience and for BA/BS graduates 2 years of experience.
Experience in customer interaction within the pharmaceutical industry is desirable.
Experience with project management is desirable.
Technical:
Strong office management and project management skills
Proficiency in Microsoft Office, Excel, MS Teams, and project management applications.
Excellent organizational, communication, and interpersonal skills, with the ability to build working relationships and collaborate proactively across the organization and externally.
Ability to think strategically and creatively.
Demonstrate a high level of accuracy, efficiency, and attention to detail
Fluent (verbal & writing) in English and in one other language as required by location.
High ability to work in a changing environment.
This description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. Additional position specific requirements/responsibilities are contained in approved training curricula.
LAST DAY TO APPLY: NOVEMBER 21st 2025
Additional Information
In order to be considered for this position in Ireland you need to be legally eligible to work in Ireland.
Please note there is no relocation support available for this position
How to apply
Make a difference today, all suitable candidates should apply with CV below. We are looking forward to hearing from you!
Purpose
Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.
Digital Transformation Strategy
One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.
Equal Employment Opportunity
We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms – allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.
Disability Inclusion
Our mission is unleashing the power of all our people and we are proud to be a disability inclusive employer, ensuring equal employment opportunities for all candidates. We encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments to support your application and future career. Your journey with Pfizer starts here!