Marketing Operations & Events Coordinator

We are looking for a Marketing Operations & Events Coordinator to support the marketing and events function at VetRec. This person will serve as the organizational backbone for marketing logistics, inventory management, and event coordination — ensuring flawless execution across conferences, team events, and company operations. 

This is a full-time, in-person position based in Seattle, WA (hybrid: 2–3 days a week in the office). 

For all questions, please email us at hiring @vetrec.io — this is the only mailbox we are monitoring for job postings. 

What will you be doing:

• Conference & Event Logistics: Manage logistics for VetRec’s conference and event presence — travel coordination, shipping of event materials, vendor communication, and on-site support. Partner closely with the Marketing Lead to ensure seamless execution and brand alignment. 

• Inventory & Swag Management: Maintain and organize all VetRec marketing inventory (swag, printed materials, gifts, and displays). Track stock levels, reorder items, and keep detailed records of what’s stored, where, and when it’s shipped. 

• Marketing Asset & Vendor Coordination: Manage VetRec’s marketing asset library to ensure all logos, templates, presentations, and materials are current and consistent. Coordinate with printing vendors, swag suppliers, and shipping partners to obtain quotes, track orders, and maintain timelines. 

• CRM & Contact Management: Maintain clean and organized CRM data. Upload and tag new leads after conferences, update partner contact details, and manage suppression lists. Collaborate closely with Marketing and Sales to ensure updated lists are handed off seamlessly for outreach and follow-up. 

• Marketing Systems & QA Support: Assist in maintaining quality across marketing automations and campaigns by testing templates, reviewing visuals, and ensuring consistency in sends. Maintain campaign send calendars and assist in tracking performance metrics. 

• Team Events, Culture, & Onboarding: Support planning and coordination of team events, happy hours, and company celebrations. Prepare and ship onboarding swag for new hires and assist with internal culture or swag initiatives. 

• Partner Support: Help with shipping materials to partners, maintaining the partner address list, and supporting coordination for partner campaigns. 

Who do we want

Someone who is organized, proactive, and thrives on making things happen. You love order, details, and logistics, but you’re also curious about marketing and eager to learn how campaigns and events come together. You’re dependable, flexible, and ready to grow alongside a fast-moving startup. 

Specifically for this role:

• Based in Seattle, WA, available for in-office work 2–3 days per week (non-negotiable). 

• 0–2 years of experience in marketing, business, event coordination, or operations (internships or part-time experience welcome). 

• Strong organizational and time management skills. 

• Excellent communication and follow-up abilities. 

• Comfortable juggling multiple projects and shifting priorities. 

• Experience with Microsoft Office and project management tools. 

• Familiarity with Canva or light creative tools a plus (resizing, formatting templates). 

• Familiarity with AI tools (e.g., ChatGPT, Notion AI, or similar) or enthusiasm for learning to use them in a fast-paced AI-driven environment. 

• Eager to learn and grow into marketing operations, event coordination, or brand management roles. 

 

 Our values

• Get s* done: We are a fast-paced team, shipping features daily, and onboarding clinics and hospitals of all types and sizes daily.
• Transparency: We believe in absolute honesty amongst our team and customers.
• Grit: Competing in an evolving market means going above and beyond for our customers and fighting on behalf of them every day.
• Customers, customers, customers: Did we already mention customers? They are the lifeblood of our business, without them we don’t exist. 
• Over-communication > under-communication: As a small, fast paced team, communication is vital. We look for team members that will keep things moving and constantly update the team as needed.

Why you should come work with us

• You want to be part of a team that is building something people want. You are energetic, willing to put in the work, and enjoy the fast-paced nature of a startup.

• You’re energized by the fast pace of startup life and love variety in your day. 

• You’re excited to gain hands-on experience in marketing, logistics, and event operations. 

• You love animals (and maybe have a few at home). 

• You want to grow into a bigger marketing role over time — event coordinator, marketing operations manager, or beyond. 

Compensation

• The base salary for this position is $70,000
• Equity
• Benefits: Health, dental, vision, unlimited PTO, and growth opportunities as the marketing team grows.

VetRec is an equal-opportunity employer and does not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, height, weight, veteran status, military obligations, or marital status.