Marketing & Event Coordinator

Insulet started in 2000 with an idea and a mission to enable our customers to enjoy simplicity, freedom and healthier lives through the use of our Omnipod® product platform. In the last two decades we have improved the lives of hundreds of thousands of patients by using innovative technology that is wearable, waterproof, and lifestyle accommodating.

Job Title:                       Marketing and Events Coordinator

Location:                       Sydney

Manager:                       Marketing Manager, Australia
Capacity/Status:        Full time

Position Overview:

This role supports the efficient delivery of marketing activities, campaigns, conferences and events. Coordinates marketing activities, manages Veeva submission/approvals and ensures brand consistency and operational efficiency.

Acts as the bridge between Sales, Marketing and Operations – ensuring every event is compliant, on-brand and measurable.

Liaises with International team to localise claims, messaging and marketing assets used at key global and international conferences.

Key Responsibilities:

• Event Coordination (field, online and conferences) 

• • Support planning and execution of field and virtual events plus conferences (e.g. ADC) and activations in collaboration with sales and marketing.

  • Coordinate booth design, creative briefs, timelines and run sheets ensuring cross team alignment.

  • Liaise with Operations for venue logistics, supplier coordination and travel arrangements once venues are approved.

  • Oversee on-site booth set up, coordinate on-site brand assets and support content capture (photos, testimonials, videos).

  • Ensure all event data is accurately captured and integrated into CRM for tracking and follow up journeys in collaboration with Digital Marketing Specialist.

  • Develop communication assets for pre and post event engagement across DTC and HCP audiences.

  • Compile post-event and campaign summaries to support ROI measurement and continuous improvements.

• Campaign and Content Support

• • Manage Veeva submissions and localisation of marketing content.

  • Maintain the marketing tracker and provide regular updates on asset status, timelines and approvals.

  • Support the Digital Marketing Specialist with the creation of email, social and CRM communications before and after events.

  • Support UGC and Ambassador Content plus other social content including scheduling, release forms and permissions. 

• Brand and Collateral Management

• • Maintain an updated collateral library (Sharepoint/MyInteract) and manage reprints and stock levels

  • Liaise with the International Marketing team for updated DTC and HCP toolkits and claims.

  • Ensure creative consistency across materials and event touchpoints.

• Workflow Optimisation

• • Assist in refining workflows for scalability and improved productivity efficiencies. 

  • Manage administration processes including expense submissions, Pos and coordination with Operations for vendor payments.

• Qualifications:

• • 1-2 years’ experience in marketing, communications, or events (small and large scale).

  • Excellent organisation and time management skills in a fast-paced environment.

  • Strong communication, collaboration and stakeholder management abilities.

  • Proactively identify, raise and manage risks with full transparency.

  • Proven ability to coordinate large scale events, exhibitions and activations.

  • Proactive, solution driven mindset with high attention to detail and brand execution excellence.

  • Familiarity with marketing approval systems and CRM data management.

  • Knowledge of compliance and SOW management is a plus.

  • Bachelor’s degree in marketing, Communications, or related field preferred.