[What the role is]
The National Arts Council seeks Project Managers to join its Visual Arts Department to oversee project management for SAW's flagship event. This role sits within the "Events Management & Hospitality" division under SAW and involves managing the SAW Opening Reception in partnership with key stakeholders.
[What you will be working on]
Event Project Management:
- Serve as primary liaison with Joint Organisers and Events Management Company
- Oversee project timelines, deliverables, and budget management for the SAW Opening Reception
- Manage stakeholder relationships through effective communication and problem-solving to ensure seamless event execution
- Handle contract negotiations, procurement processes, and vendor coordination
Event Operations:
- Develop and secure approval for partnership agreements (MOUs) with key stakeholders
- Coordinate invitations for SAWW members and develop comprehensive event programmes
- Liaise with vendors and authorities to obtain necessary licences and permits
- Oversee event setup, execution, and teardown logistics
- Manage staffing deployment and engage additional event partners as required
VIP and Protocol Management:
- Coordinate VIP nomination processes across NAC and SAW Workgroup networks
- Maintain accurate VIP attendance tracking and guest management systems
- Prepare briefing materials and factsheets for Guest of Honour engagements
- Collaborate with Protocol teams to arrange high-level meetings and ceremonial activities
[What we are looking for]
- Strong knowledge of the visual arts sector with at least 5 years of experience in event management, arts festivals, large scale platforms and related events
- Proven stakeholder coordination and vendor management abilities across diverse industries with excellent communication skills
- Demonstrated event project management, problem-solving, and organisational capabilities
- Ability to work independently on multiple concurrent event components whilst adapting quickly in fast-paced environments
- Experience with event logistics, procurement, contract management, and budget oversight
- Detail-oriented, collaborative team player who thrives under pressure during high-profile events
- Prior experience in government organisations, public sector events, or protocol management highly desirable