Manager, Titles & Records (Manheim)

Company

Cox Automotive - USA

Vehicle Operations

Manager, Titles & Records

Manager - People LeaderNo remote option; must work at a specified Cox location

No

Day

Compensation

Compensation includes a base salary of $67,100.00 - $100,700.00. The base salary may vary within the anticipated base pay range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include an incentive program.

This position will be responsible for leading a team and facilitating the completion of title services for Manheim’s internal and external customers. This position will be responsible for assisting with setting goals for the TSSC, managing production through various vault queues, discovering unique ways to become more efficient, and leveraging relationships with auction locations to strengthen partnerships and close the gap with title processes. 

 

Job Responsibilities: 

• Review work volumes, plan and continuously monitor staffing levels to ensure efficiency, quality work product, and effective customer service; review departmental performance against key performance indicators and metrics and develop and execute strategies for improvement.   

• Assist in administrative operations of the department including establishing work priorities, scheduling workforce, administering attendance policies, resolving problems, etc.  

• Maintain and oversee daily vault processes and help to create flow charts of how each vault queue should operate. 

• Develop and implement training methods to ensure all employees have essential job skills. 

• Identify skill gaps and determine ways to coach both the supervisors and individual contributors in their career development. 

• Maximize office productivity through proficient use of appropriate software applications, and research and develop resources that create a timely and efficient workflow.  

• Maintain and develop office staff by recruiting, selecting, orienting, training and supervising employees, and by providing educational opportunities. Coach and council employees, as necessary. Plan, monitor and evaluate job performance, and conduct performance appraisals. 

• Prepare activity and title reports for management upon request. 

• Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Supervise the servicing of office equipment and the ordering of office supplies.  

• Maintain and monitor systems to process customer transactions according to established guidelines. Monitor and keep current with Department of Motor Vehicle laws and regulations. 

• Coordinate activities of various clerical departments and employees and interact with other departments as necessary to ensure high quality of service to customers. 

• Interact and coordinate with corporate departments when new procedures are needed.  

• Develop and implement improvements in methods and systems to ensure smooth flow of work and customers' satisfaction.  

• Interact and coordinate with corporate to develop and administer proper procedures for floor plan payments. 

• Assist clients and team members in solving title related issues and monitor the management escalation inbox. 

• Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Work in cooperation with safety leadership in support of all safety activities aligned with Safety Excellence.   

• Effectively lead the team at the location by setting an example in behavior, championing Cox/Manheim values and ensuring that all employees are treated with respect.

• Enforce all company policies and procedures related to employee and customer conduct.  

• Perform other duties as assigned. 

 

Qualifications: 

• Bachelor’s degree in a related discipline and 6 years’ experience in a related field. The right candidate could also have a different combination, such as a master's degree and 4 years’ experience; a Ph.D. and 1 year experience in a related field; or 10 years’ experience in a related field

• 1 year of experience in management or lead role

• 3 years auction industry experience preferred

• Effective communication and interaction skills  

• Effective management, customer service, and organizational skills

• Comprehensive knowledge of title & DMV laws and regulations

• Experienced computer and software knowledge essential, including AS400  

• Ability to handle multiple tasks at one time 

• Ability to sit or stand for prolonged periods of time. Vision abilities required include close, distance, color, and depth perception 

• Knowledge of Microsoft Office, including Microsoft Word, Excel, and Outlook software  

 

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company’s needs, and its obligations; seven paid holidays throughout the calendar year; and up to 160 hours of paid wellness annually for their own wellness or that of family members. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.