Manager of Distribution- Full Time Days

Facility

Cape Fear Valley Medical Center

Location

Fayetteville, North Carolina

Department

Distribution

Job Family

Management

Work Shift

Days (United States of America)

Summary

Manages the dispatching and routes for Distribution Storeroom Courier functions performed by Supply Techs. Maintains designated inventories in an accurate manner. Ensures supplies and equipment are received, put away, and/or delivered in accordance with approved policies. Coordinates and supervises the workflow to ensure the duties assigned to storeroom personnel are performed efficiently and competently, with a priority placed on providing excellent patient care always.

Major Job Functions

The following is a summary of the major essential functions of this job.  The incumbent may perform other duties, both major and minor, that are not mentioned below.  In addition, specific functions may change from time to time:

• Manages and monitors all Distribution Courier functions performed by Storeroom Supply Technicians

• Develop courier routes to optimize travel time, minimize manning requirements, and ensure all clinic/facility logistic needs are met

• Ensure vehicle maintenance needs are met and are maintained in a safe operating condition

• Create work schedules to ensure adequate coverage, both during normal operating hours and during off hours for on-call needs, for all functions of Distribution

• Ensure all staff members are adequately trained and all tasks have sufficient cross-training coverage

• Responsible for inventory control processes

• Ensures receiving discrepancies are monitored and corrected in a timely manner

• Accepts returned supplies ordered in error and credits appropriate accounts

• Identifies discrepancies between packing slips and delivery tickets

• Safely operates the manual or electric pallet jacks to deliver supplies and equipment to the requestors

• Performs distribution courier tasks in their absence

• Inspects supplies and equipment received to determine possible damage due to shipping

• Investigates and resolves invoice discrepancies that result from receiving discrepancies or errors

• Other duties as assigned

Minimum Qualifications

The following qualifications, or equivalents, are the minimum requirements necessary to perform the essential functions of this job:

Education and Formal Training: 

• Bachelor’s degree in business administration or related field required OR 10 years’ equivalent experience in lieu of degree required

• Valid NC driver’s license which will be verified by CFV Risk Management, to include obtaining inclusion in the CFV vehicle insurance program

Work Experience: 

• 2 years in a phase of inventory control and distribution, preferably in a hospital setting, required

• 5 years of operational and supervisory experience required

Knowledge, Skills, and Abilities Required: 

• Ability to problem solve in a fast paced, high stress environment while multi-tasking and maintaining extreme attention to detail

• Ability to communicate effectively, mediate employee conflict, and hold staff accountable with professionalism and tact

• Proficiency in Microsoft Office tools

• Numerical ability for calculation and computations necessary in maintaining perpetual inventory

• Knowledge of medical supplies and equipment

Physical Requirements: 

• Ability to stand for extended periods of time and walk great distances while pushing or pulling carts/pallet jacks

• Verbal ability is required to communicate effectively with hospital staff and vendors

• Finger dexterity and motor coordination are required to work keys of computer, typewriter and calculator

• Ability to, at a minimum, lift and/or move boxes, equipment, and other items weighing up to 50 pounds and/or rolling weight of up to 400 pounds, in an efficient manner

• Proficiency with the English language

• Visual ability is required to read packing slips, receiving reports, stock numbers and locations

Required Licenses and Certifications

Cape Fear Valley Health System is an Equal Opportunity Employer M/F/Disability/Veteran/Sexual Orientation/Gender Identity