JOB DESCRIPTION:
Job Summary:
Responsible for execution and coordination of Institutional and IRS business for Karachi and Multan, including order processing, dispatches, billing, and documentation. Ensures timely fulfillment of Army, GOP, and institutional orders, account reconciliation, and claim management in coordination with depots, plants, and finance teams.
Position Responsibilities:
- Arrange Institution Business execution with coordination RDSM for IRS Business for Karachi & Multan.
- After receiving the orders after receipt of the payments & ensure to prepare DA'S immediately as per approved institutional rates.
- Post DA'S in system BPCS, print pick slips Acknowledgement, verify rates, quantities and send pick slips, Acknowledgement to concern depot.
- Manage the account ledger Karachi /Multan depot on monthly basis and reconcile with Manager Institutional Business Services.
- Execute all orders of Army /GOP timely and arrange all required documents for shipment, Keep close liaison with all satellite depot for receiving stock at destination. Gathered acknowledge DC from all stations for onward process.
- Strongly follow up of timely dispatches of stocks pertaining to both Landhi & Korangi plants after receipt of payments.
- Regular follow ups for orders and advance payments from Hospitals, Stockiest and Institutions.
- To verify all documents received from institutional distributors regarding their claims and hand over to concern person for posting of Credit note in system.
- Ensure to verify customer’s Accounts Statements with (BPCS AS 400 balances) of Karachi on monthly basis.
- To arrange keep all customer record DA’S, Pick slips, Payment receipts and correspondence filling up date.
- To verify all documents/claims received from Debtors Buyers for refund of Advance/Service charges, submit documents after verification to Accounts for early payment to customers.
- Arranging transport for Army & PAF inspectors for inspection of products at Landhi & Korangi plants. Preparation of Bills for Army, PAF & Local Army supplies.
- Closely monitor the MSD Quetta /EDO Sindh/Army Business for prompt execution the orders timely.
- Support to Manager Institutional Business Services for manage IRS claims by IRS Karachi & Multan. Keep close liaison with Finance team till the clearance of all claims.
- Manage other jobs as and when assigned by superiors.
Education, Experience and Knowledge:
- Master’s degree or MBA preferred.
- 3–5 years of relevant experience in Institutional Business.
- Proficiency in Microsoft Office applications, particularly MS Excel, MS Word, and MS PowerPoint.
The base pay for this position is
N/A
In specific locations, the pay range may vary from the range posted.
JOB FAMILY:
Supply Chain
DIVISION:
EPD Established Pharma
LOCATION:
Pakistan > Karachi : Opp: Radio Pakistan Transmission, Hyderabad Road, Landhi
ADDITIONAL LOCATIONS:
WORK SHIFT:
Standard
TRAVEL:
No
MEDICAL SURVEILLANCE:
Not Applicable
SIGNIFICANT WORK ACTIVITIES:
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)