[What the role is]
The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.
At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.
We can offer you:
• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.
The jobholder will manage the Accounts Payable operations of National Library Board (NLB). This job plays a critical role in ensuring the accuracy of invoice processing and claims management, while maintaining tight finance control via bank reconciliation. The jobholder will also conduct data analysis and make continuous improvements to the accounts payable and claims system to achieve strong governance and efficiency in support of NLB’s activities.
[What you will be working on]
- Manage the Accounts Payable operations pertaining to supplier invoices, to support prompt and accurate payments to suppliers.
- Review accounts coding and tax treatment to perform adjustments for supplier invoices and finance claims where applicable.
- Conduct compliance review to ensure invoices are approved by appropriate approving authority.
- Provide guidance to users on invoice and claims processing.
- Achieve good corporate governance through compliance with audit requirements and timelines.
- Participate in month-end and year-end closing activities to ensure expenses are accurately recorded and audit timelines are met.
- Perform monthly bank reconciliation and work closely with Divisions to resolve outstanding items.
- Work closely with government central agencies (such as PSD, AGD) as well as external agencies in resolving system issues and proposing enhancements to the Workday system.
- Identify and adopt new technologies such as Robotic Process Automation (RPA), PowerBI, VBA, AI tools to enhance efficiency, effectiveness and controls of payment process.
- Identify and implement suitable data analytics pertaining to accounts payable and claims on platforms such as FI@Gov.
- Perform analytics on transactional data to manage risk and controls as well as translate insights to actionable recommendation and to support business decision making. Present key findings and recommend solutions to Senior Management.
- Provide administrative support to ensure finance records are properly captured, safe-kept and disposed upon expiry of retention periods in accordance with policies and guidelines under Government Instruction Manuals.
[What we are looking for]
- At least 2 years of relevant experience
- Familiar with current financial report standards, best practice in governance and control
- Familiar with Workday accounting system preferred
- Proficient in the use of Excel. Familiarity in the use of Business Analytical tools such as Power BI, VBA preferred.
- Able to work with high volume of transactions in a fast-paced environment
- Good working attitude, independent and be able to work effectively in a team
- Good command of English and communication skills (writing and speaking)
- Meticulous and analytical
The successful applicant will first be appointed on a 2-year contract basis.