Management and Program Analyst
Department: Department of Transportation
Location(s): Oklahoma City, Oklahoma
Salary Range: $74678 - $97087 Per Year
Job Summary: The incumbent serves as a Program and Management Support Specialist in the FAA Academy, Regulatory Standards Division, AMA-260.
Major Duties:
- The incumbent independently supports multiple programs and administrative functions, providing analysis, coordination, and advisory services across assigned program areas. The position requires initiative, sound judgment, and the ability to manage competing priorities with limited supervision. Performs a wide range of program management, administrative, and analytical functions in support of assigned program areas, which may include Employee Enrollment, Classroom Scheduling, Personal Property Management, Training Acquisition, budget management, and other programs as required by organizational needs. Independently plans, coordinates, and executes program support activities, ensuring compliance with applicable policies, procedures, and established goals. Serves as a primary point of contact for assigned program areas, providing advice and guidance to managers, team members, and stakeholders on internal processes, requirements, and timelines. Monitors, tracks, and analyzes programmatic and management actions, milestones, and commitments to ensure timely completion. Identifies potential issues, discrepancies, or delinquencies and takes proactive steps to resolve them or elevate matters as appropriate. Prepares and consolidates reports, briefings, schedules, tables, and other documentation for internal and external use. Conducts research and analysis of management directives, policies, and instructions from higher level offices related to program planning, execution, evaluation, reporting, and budget formulation and execution. Interprets guidance and assists in implementing changes to processes or procedures to improve program effectiveness and efficiency. Coordinates action items and information flow among management, functional offices, and other organizational components. Ensures actions are properly assigned, logged, tracked, and followed through to completion. Analyzes trends and data within program reports and provides recommendations to support decision-making. With minimal supervision, supports budget management activities for assigned program areas, including monitoring expenditures, tracking funding actions, assisting with financial evaluations, and coordinating with managers and staff on budget execution and resource planning. Serves as a Contracting Officer's Representative (COR) for out-of-agency contracts related to regulatory standards training or other assigned programs. Participates in acquisition planning, develops statements of work, performs technical evaluations of contractor proposals and deliverables, monitors contract performance, processes modifications, and coordinates with acquisition staff. May serve as a government purchase card holder to support organizational requirements. Uses a variety of office automation tools, databases, and tracking systems to manage information, generate reports, and support program operations. Attends meetings, program reviews, and working groups; documents findings; and provides analytical and coordination support to facilitate successful outcomes. Maintains effective working relationships with internal staff, managers, and external stakeholders. Contacts may include resolving routine to moderately complex issues, explaining program requirements or regulations, gathering information, and coordinating actions across organizational boundaries. Performs other duties as assigned.
Qualifications: To qualify for this position at the FG/GS-11 (FV-G) level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FG/GS-9 (FV-F) level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized Experience: experience supporting multiple programs, administrative functions, providing analysis, coordination, and advisory services to assigned program areas; experience ensuring compliance with policies, procedures, and established goals; experience supporting budget management activities; experience using office automation tools, databases, and tracking systems. OR Education Substitution: Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree OR LL.M., if related. Qualifications must be met by the closing date of this vacancy announcement. Applicants should include examples of specialized experience in their work history.
How to Apply: Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position. You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register. RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week. Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.
Application Deadline: 2026-05-07