Maintenance Administrator

job purpose:

This position is responsible for managing inventory control within the maintenance storeroom, including receiving, storing, and issuing parts to support maintenance work orders. The role ensures accurate inventory tracking through daily cycle counts using the maintenance inventory system (MVP) and supporting spreadsheets and maintains proper inventory levels and bin organization. This position also oversees purchase order receipts, performs basic inventory and receiving calculations, and continuously improves the organization and layout of the storeroom and maintenance areas to ensure a clean, orderly, and efficient operation.

responsibilities:

• Responsible for inventorying, stocking, and organizing parts and supplies for maintenance and production
• Modifying part numbers, descriptions, and information in MVP (CMMS), always maintaining accuracy
• Issues replacement parts to mechanics, assists mechanics in locating and selecting parts
• Responsible for assembling and filling orders coordinating alongside the Maintenance Planner
• Label/bar codes all inventory parts for tracking usage
• Enter receipt and distribution of parts/supplies into computer to update automated inventory records
• Performs ongoing inventory audits of all parts
• Receives shipments from vendors, checking vendor packing slips/invoices for accuracy and insuring quantities received are as stated.
• Directly issues parts received to open work orders and assigns to proper team or places in proper location within the parts room.
• Ability to communicate orally and through email/Teams with management and other co-workers is important.
• Work closely with purchasers to resolve part/purchasing discrepancies
• Other Duties as assigned.

skills/qualifications required:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to perform cycle counts daily, about 250 part SKUs per day.
• Two to three years parts room experience or equivalent 
• History of detailed record-keeping and attention to detail
• Fluency in a CMMS
• Ability to maintain accurate inventory records
• Expertise and proficiency with basic office computer software, and the ability to learn how to effectively use maintenance software to update work orders, run inventory reports, receive parts, track costs, research and checkout parts.

A High School diploma or General Education Degree (GED) is required.

• High School level verbal and written communication skills.
• Basic computational skills required. Simple math and reasoning required.
• Must be able to operate the equipment effectively after the appropriate break-in period.

working conditions and physical requirements:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Employees will be subject to ambient temperatures as well as elevated temperatures, up to 110 degrees, due to equipment operation and cleaning.

food safety requirements:

• Notify supervision of any repairs or adjustments that are required that may affect product quality or food safety.
• Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas.
• Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company.
• Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system.
• Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system.
• Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected.
• In the event of absence, another employee with the same skill level will assume the duties and responsibilities as required.

how fairlife nourishes you: 

At fairlife, we believe in better — and that includes how we support our people. We offer a comprehensive suite of benefits and well-being resources designed to support you physically, emotionally, socially, and financially, both in and out of work. 

• Comprehensive medical, dental, and vision coverage, effective day one! 
• Supplemental health plans (hospital indemnity, accident, and critical illness insurance) 
• Paid Time Off to recharge and support work-life balance 
• Paid parental leave & adoption assistance (up to $10,000) 
• Parental support & family care benefits, including childcare resources and lactation support 
• 401(k) to support retirement planning with up to 9% in employer match 
• Wellness reimbursement (up to $500 for qualified wellbeing expenses) 
• Employee Assistance Program (EAP) for emotional wellbeing and work-life support 
• Company-paid life insurance and short-term disability 
• Employer HSA funding (for HDHP participants) 
• Tuition reimbursement (up to $10,000) and student loan repayment ($200/month) 
• Learning & development programs to unlock your full potential 
• Rewards & recognition, matching gifts, free product, and Business Resource Groups 

fairlife’s nour!sh program is designed to meet you where you are — supporting your individual wellbeing journey while enabling you to do your best work every day. 

position location: Coopersville, MI

reports to: Maintenance Planner

travel requirements: Minimal-None

exempt/nonexempt: nonexempt