Mailroom Clerk

GENERAL DESCRIPTION (Summary, Scope, Purpose)

The primary responsibility of the Mailroom Clerk is to scan all incoming mail received from all major mail carriers via the OPEX scanner, along with sending out client-specific notices using Pitney Bowes stuffer/mailer. Other duties as assigned.  

About HUB:

HUB Financial Services stands out as an industry leader in effectively managing lending risk associated with loan-level collateral for financial institutions. Whether you’re dealing with real estate owned, residential real estate, commercial real estate, auto, watercraft, RV, powersport, or equipment portfolios, our outsourced insurance tracking, blanket, and impairment programs are designed to address lending risk comprehensively.

Our commitment to tailoring solutions means we create a unique strategy for each client and portfolio.

Why Choose HUB?

Through our network of more than 600 HUB offices in North America, we offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in our employees' future and providing ongoing opportunities for growth and development.  Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, and to expand our insurance professionals' industry knowledge to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolve as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receive incoming US / FedEx/UPS mail, deliveries, office supplies
• Sort, deliver and picked-up mail and packages in line with established time frames
• Maintain all logs and reporting documents
• Operate mailing, photocopy and scanning equipment
• Perform shipping and receiving tasks
• Download policies and other documents from SFTP/Imaging System for scanning
• Performs collating, folding, and stuffing of mailings
• Processes outgoing mail, via USPS, UPS, FedEx and other carriers daily
• Maintain necessary client and employee relationships to ensure quality customer service standards are met
• Other job responsibilities as assigned by management

The essential duties contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences, equalize peak work periods, or otherwise to balance the workload.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:

• Must be physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 50 lbs). 
• High School Graduate or a Certificate of High School Proficiency, Age 18 or older
• Adequate use of office equipment and machinery
• Demonstrated ability to adapt to and learn new technologies required
• Enjoys working in a fast-paced environment
• Knowledge of Windows computer environment, including but not limited to Excel, Outlook, Word, and PowerPoint

LICENSING OR CERTIFICATION REQUIREMENTS

• None

BENEFITS

• HSA and PPO Medical plans available through BlueCross BlueShield of Illinois (BSBCSIL)
• FSA available
• Dental plans through BCBSIL
• Vision insurance through VSP
• Employer-paid Short Term Disability
• 5 Weeks of Paid Parental Leave
• Employer-paid Life Insurance – 2x your salary
• 401k -Company matching
• 10 paid Holidays
• Floating Holidays and Personal days
• Accrue Vacation and Sick time from day 1
• Tuition Reimbursement

All full-time employees working 30+ hours a week are eligible for benefits. Benefits are effective on the first of the month, following their first 30 days.

PHYSICAL DEMANDS

Work Location:

In-office

Schedule:

Monday-Friday 8:00am-5:00pm CT with an hour lunch.

Working Conditions:

• A shared office & mailroom environment with moderate noise levels (e.g., phone conversations, typing)
• Around paper, boxes, supplies, and packing materials
• Frequent use of computer monitors, keyboard, and mouse
• Extended viewing of multiple screens for seven or more hours a day.
• Extended periods of sitting.

All duties and responsibilities outlined in this position are considered essential job functions, and reasonable accommodations will be made to enable individuals with disabilities to perform them. The requirements listed represent the minimum knowledge, skills, and abilities necessary to perform the job proficiently. This description is not exhaustive, and employees may be required to perform other job-related duties as assigned by their supervisor, subject to reasonable accommodation.

To perform this job successfully, the incumbent must meet the qualifications and satisfactorily perform each essential duty. These qualifications are considered without regard to race, religion, color, sex, national origin, disability, or any other characteristic protected by federal, state, or local law. If the position requires licensing or certification, the incumbent must maintain compliance with all continuing education and other requirements.

Department Facilities & Office Services

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.