Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.
We are looking for a full-time secretary to join our Litigation, Arbitration & Employment practice. The incumbent will be joining a high performing team environment, supporting a group of fee earners, providing a full spectrum of administrative and secretarial services.
Key responsibilities:
- Producing documents from instructions or dictation and preparing drafts
- Devising and maintaining office systems, including data management and filing
- Entering time to time keeping systems as instructed
- Dealing with proper (electronic or otherwise) filing of correspondence and documents, both incoming and outgoing
- Screening phone calls and handling enquiries
- Managing diaries
- Arranging travel, visas and accommodation
- Billing and marketing materials
- Liaising with clients and other colleagues and help with effective communications between fee-earners
SKILLS AND EXPERIENCE
- Some solid legal secretarial experience, ideally in a contentious practice at an international or sizeable law firm
- Good English and Cantonese communication skills, with Mandarin as ideal
- Ability to do dictation and type Chinese is desirable
- Technology savvy and proficient in formatting legal documents and common work related software such as Microsoft Office, including Word, Excel and PowerPoint
- Shows initiative and desire to learn over time
- Exercise care in handling work and in complying with instructions
- Personable, proactive, trustworthy, responsible and reliable
- Integrity and discretion when handling confidential information
- Effective organisational and time management skills; with the ability to juggle the needs of various fee earners, manage expectations and multi-task
- Able to work under pressure, with the ability to solve and/or raise problems or issues in a timely manner
- Works well in a team environment
#LI-WS