Legal Services Transactions Project Manager

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our Nashville office.

General Description:
We are seeking a Legal Services Transactions Project Manager to come join our team! The Legal Services Transactions Project Manager provides proactive, end‑to‑end management of projects within the Legal Services Transactions team, with a particular focus on law firm management services organizations (MSOs). This role ensures timelines, deliverables, and workflows are executed seamlessly through hands‑on coordination with clients, partner law firms, internal teams, and external professionals. The Project Manager also oversees critical data and information management. Because this position involves direct client interaction and access to sensitive legal information, a high level of professionalism, judgment, and discretion is essential.

Key Responsibilities and Essential Job Functions:

Project & Schedule Management

• Coordinate and track team schedules, including availability for kickoff and periodic status update and coordination calls, and provide clients and lead attorneys with clear availability charts.
• Drive integration across corporate and litigation workstreams by coordinating communication, aligning timelines and responsibilities, and ensuring all teams operate as a cohesive, single project team.
• Manage day‑to‑day scheduling issues and assess impacts on project timelines.
• Identify and secure necessary resources to support project plans.
• Monitor progress, proactively address deviations, and keep all participants aligned.
• Maintain consistent communication with project teams regarding updates, changes, and next steps.
• Partner with lead associates to ensure the team remains informed of scheduling developments.
• Manage team attendance and coordination for marketing, networking, and client‑facing events.

Staffing & Resource Coordination

• Coordinate staffing for new matters based on specialist attorney requirements provided by lead partners.
• Research target companies to recommend appropriate specialist attorneys.
• Confirm attorney availability and ensure appropriate distribution of work among specialists.
• Track staffing assignments and maintain accurate records.

Data, Reporting & Information Management

• Manage electronically stored information and databases, ensuring accuracy, completeness, and proper coordination with internal associates.
• Prepare deal summaries and summary reports for clients across all specialty areas.
• Create reports and analyses of deal data to identify market trends, deal flow patterns, and areas for improvement.
• Keep billing teams informed of status and readiness for close‑out.
• Update conflicts/intake teams regarding matter closure in internal systems.
• Produce polished correspondence, documents, and presentations using advanced Microsoft Office skills.

Client Engagement & Relationship Management

• Coordinate introductory calls with prospective clients.
• Serve as a primary point of contact between clients and internal team members.
• Track current client engagement and coordinate future touchpoints to ensure client needs are met.
• Build and maintain long‑term relationships with key clients.
• Coordinate and plan client dinners, networking events, and other engagement activities.
• Travel as needed for client meetings, networking, and marketing events.

Additional Responsibilities

• Maintain a predictable and consistent work schedule with full engagement during business hours.
• Perform special projects and additional duties as assigned.

Required Skills:

• Strong leadership presence; ability to take charge with confidence.
• Fearless, proactive approach to problem‑solving and decision‑making.
• Exceptional follow‑through and responsiveness.
• Outstanding communication, interpersonal, and organizational skills with strong attention to detail.
• Proven project management capabilities.
• Ability to manage multiple priorities and tasks simultaneously.
• Excellent verbal and written communication skills.
• Experience applying agentic AI platforms, e.g., Claude Cowork – to streamline and automate tasks. 
• Strong computer and database proficiency.
• Ability to learn and utilize Microsoft Office Suite or Microsoft 365.

Required Qualifications & Education:

• Bachelor’s degree required.
• Minimum 3 years of project management experience in legal services, professional services, or a related field.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.