Legal Secretary

Posting Close Date: 

Applicants must submit their completed application by 04-03-2026 at 11:59 p.m. MST

Application and Special Instructions

As part of the application process, all applicants are required to submit a resume AND cover letter at the time of the application. Applications that do not include both documents by the recruitment closing date will be considered incomplete and will not receive further consideration. Be sure your cover letter includes the all requested information.

COVER LETTER:

Please submit a cover letter that addresses your professional qualifications listed in the job posting. In addition, please include your typing speed (words per minute) in your cover letter.

**Applications that do not include a cover letter with this information will be considered incomplete.**

INTERVIEW INFORMATION:

Highest-scoring applicants will be invited to a panel interview to be held in-person the week of April 20, 2026.

Hiring interviews may also occur.

IMPORTANT INFORMATION:

This position is on-site at the City's Prosecutor’s Office.

The following pre-employment requirements apply to this position:

-Must obtain a valid and unrestricted Arizona Driver's License.
-Must successfully complete a background investigation.

The eligibility list established from this process may be used to fill positions as they become available over the next six (6) months.

RECRUITER CONTACT INFORMATION:

If you have any questions, please contact Nathan Karrel at LBS_HR@tucsonaz.gov.

ABOUT THIS JOB

Position Specific Summary

The Legal Secretary position in the City Attorney’s Legal Advisors Office provides legal support to internal and external stakeholders. This position requires significant legal knowledge related to various topics. The position also works as a liaison between attorneys and process servers with Police Department personnel requiring various types of legal process service.

Work is performed under the supervision of the Principal City Attorney-Police Legal Advisor. This position does not supervise.

Duties and Responsibilities

• Reviews and processes correspondence, litigation documents such as court orders, summons and complaints, notices of claim, and subpoenas received or served, and determine necessary action, such as proper service on an officer. Opens matter in case management software, while adhering to naming conventions, and uses various department resources and software programs to compile all necessary documentation related to the specific matter. Provides all related documents to City Attorney’s Internal Litigation Unit as required. Processes and tracks all documents received for review by the Legal Advisors, including Agreements, Contracts, Memorandums of Understanding, Memorandums of Agreements, Public Records Requests, Subpoenas, and Court Orders.

• Acts as liaison between attorneys, legal assistants, or process servers and Police Department personnel regarding requirements and procedure for service of subpoenas. Provides information to attorneys or civilians who may represent themselves in a court proceeding, as to the process for interviewing department personnel. Responds to questions from Police Department personnel concerning service of process. Maintains and updates the subpoena process document for dissemination to all department divisions.

• Executes the Peace Officer Sealed Records procedure according to court rules and requirements. Drafts quarterly email to the department with updates and specific instructions for the quarterly records sealing deadline. Responds to questions from personnel about the procedure, and their specific issues. Tracks and uploads current versions of required documentation to the Police Department intranet site to keep the legal advisor’s page updated.   Saves documentation in case management software and disseminates accordingly. Follows up with officers regarding their sealing order received from the court and tracks sealed records.

•  Maintains and updates the office operations manual, including detailed software instructions. Drafts detailed procedures for any new software or department processes.

• Maintains calendar tasks necessary for deadlines and department matters; schedules and calendars meetings for attorneys; corresponds via email with all levels of Police Department members in a professional manner. Schedules, tracks and determines deadlines related to classes taught by  Legal Advisors  for law enforcement recruits, and various internal departments. Assembles and provides classroom materials to personnel prior to class dates.

• Processes authorizations of acceptance for claims and lawsuits received from personnel, including police officer recruits.

• Adheres to critical incident processes to ensure appropriate records are sealed and matter is opened in the case management software.

• Reviews and processes evidence release requests received from the Police Department.  Obtains necessary case reports and information used to determine legality of releasing evidence, notifies requesting department of the outcome, and saves information in case management software.

• Coordinates and schedules department travel in accordance with City rules, regulations, and processes regarding business travel.

• Follows the City Administrative Directive regarding use of Purchasing Card.

• Follows Records Retention deadlines and procedures for certain documents held in the Legal Advisor' Office. Interacts with the Police Department Records Section concerning any records in question.

• Performs other duties and tasks as assigned.

Working Conditions

Mostly office environment   

All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

Education: Six (6) months post high school
Work Experience: Two (2) years of relevant experience.  
License/Certifications: A valid and unrestricted driver’s license with two (2) years of licensed driving is required.

Any combination of relevant education and experience may be substituted on a year-for-year basis. 

PREFERRED QUALIFICATIONS:
Experience and knowledge gained from working in a related environment, such as a law enforcement agency, a law office or court.
 
Legal knowledge of the litigation process and experience regarding service of process of summons & complaints, notices of claim, subpoenas, and depositions.
 
Understanding of the attorney-client relationship and privilege.
 
Be able to obtain a Notary Public commission.
 
Must be able to prioritize, organize, and complete multiple projects and tasks that overlap. Determine the necessary responses and follow-up to questions received from department personnel, as well as members of the public, to varying subject matter.

POSITION DETAILS

Job Profile

J0134 - Legal Secretary

To view the full job profile including classification specifications and physical demands click https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent.

Compensation Grade

G105

Hourly Range

$21.96 - 32.94 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

FLSA

Non-Exempt

Position Type

Regular

Time Type

Full time

Department

City Attorney, ZBUDG HIER - Recurring

Department Link

https://www.tucsonaz.gov/Departments/Tucson-City-Court/City-Attorneys-Office

Background Check:  This position has been designated to require a criminal background check.  The City of Tucson is a Second Chance Employer.

ABOUT US

Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship.

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status.  If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).  Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD 

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619.   

Recruiter Name

Ankita Bhargava (105632)

Recruiter Email

ccs_hr@tucsonaz.gov

For Human Resources general questions please contact 520-791-4241.