As a Legal Secretary I, you will provide essential clerical support within a legal environment. Your responsibilities will include:
Producing and filing legal documents with accuracy and efficiency.
Navigating statewide data systems (JIS, JCS, SCOMIS) and the Juvenile Department case management system (C3MS).
Performing detailed data entry and generating reports.
Providing exceptional customer service at the counter and via phone, demonstrating empathy and professionalism while responding to inquiries from the public and other parties.
Maintaining accurate records, calendars, and schedules.
Handling incoming calls and mail with discretion and efficiency.
Operating personal computers and standard office equipment.
Transcribing legal correspondence and documents.
Securing appropriate signatures and authorizations.
Maintaining case files and records dates for subsequent actions.
Ordering and maintaining supplies of legal forms and office materials.
One (1) year of clerical experience in a legal setting.
Any combination of education, experience, and training that demonstrates the ability to perform the work will be considered.
This recruitment will require skills testing.
Panel Interview
The top candidate will be subject to fingerprinting and a criminal history record check before employment.
This position offers a hybrid work model, providing the opportunity for a combination of remote work and on-site presence. While a consistent remote schedule may be established (e.g., Mondays and Wednesdays remote, half-day Fridays), flexibility is paramount due to the dynamic nature of juvenile administration. Please note that the specific remote/on-site schedule may vary and is subject to change based on operational needs, including but not limited to court schedule adjustments, crisis response, mandatory trainings, and essential in-person meetings. For example, an established remote day may occasionally require on-site presence. Similarly, the weekly schedule for this role may fluctuate depending on the volume and nature of cases being processed by the department. Candidates must be available to work on-site as needed, often with limited notice.
Using word processor, generate basic legal documents according to established formats; secure appropriate signatures, authorizations and mail or route as designated.
Transcribes legal correspondence and documents following instructions and within established formats and/or by reference to similar documents.
Enter and retrieve case information using an appropriate computer-based data system; may prepare reports requiring the extraction of database information.
Responds to questions and provides answers to the public, accessing readily available information from office records, and by regulations on public records and confidentiality.
Screens and refers phone calls and inquiries to the appropriate office or person; reads and routes incoming mail.
Files legal documents with clerks of the court; obtains required signatures and authorizations; maintains case files and records dates on which subsequent actions must occur.
Orders and maintains supplies of legal forms and office materials.
Performs other work as assigned.
Disclaimer: This job description is intended to provide a general overview of the position and does not include all duties and responsibilities.
We offer a competitive benefits package designed to support your well-being and work-life balance, including comprehensive medical, dental, and vision plans, a generous paid time off accrual schedule, employer-paid life and disability insurance, and participation in the Washington State Public Employees' Retirement System (PERS). Part-time employees in positions budgeted at 0.5 to 0.749 FTE shall contribute 30% towards the employer contribution for medical and dental insurance.
Email:
Brianna.Bradley@clark.wa.govClark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.