Legal Operations Coordinator

Job Description

AMC Networks is seeking a highly organized, detail-oriented Legal Operations Coordinator to join its Legal Department. This role will serve as the primary administrator and coordinator for AMC Networks’ contract management system, Summize, and will play a central role in ensuring all legal agreements across AMC Networks’ businesses — including AMC, BBC America, WE tv, IFC TV, Sundance TV, IFC Films, RLJE Films, Shudder, Sundance Now, Acorn TV, ALLBLK, HIDIVE, and other affiliated entities — are accurately uploaded, categorized, maintained, and retrievable.

The Coordinator will collaborate closely with attorneys, paralegals, and administrative professionals across the company’s various business units to ensure data integrity, consistent classification, and timely retrieval of contracts. The position will also provide support in other key operational areas, including legal billing administration through Thomson Reuters Legal Tracker, back-up coverage for legal administrative professionals, and documentation support for the Legal Delivery Team (including the organization of critical delivery materials such as music cue sheets, licenses, and chain-of-title documents).

This position requires strong attention to detail, discretion, and a proactive, service-oriented approach to supporting a dynamic and high-volume legal team.

KEY RESPONSIBILITIES

1. Summize Contract Database Administration

• Serve as the department’s primary point of contact and administrator for AMC Networks’ contract management system, Summize.
• Load, configure, and maintain all contracts and related metadata across AMC Networks’ portfolio of businesses, ensuring accuracy, consistency, and completeness.
• Collaborate with attorneys, paralegals, and administrative staff to ensure all contracts are properly classified by type, business unit, and counterparty, and stored in their appropriate locations.
• Maintain and enforce standard naming conventions and metadata taxonomy to support consistency and searchability.
• Pull and deliver contracts upon request by attorneys, executives, or other authorized personnel.
• Run regular and ad-hoc reports from Summize, including summaries of agreements, expiration and renewal reports, volume and activity metrics, and other data-driven insights to support departmental tracking and reporting.
• Conduct periodic data audits to identify and correct any missing, misfiled, or inconsistent entries.
• Act as liaison with Summize’s technical support team to troubleshoot issues, coordinate upgrades, and optimize platform functionality.
• Provide training and onboarding to new Legal Department users and serve as a resource for best practices in contract management.

2. Legal Billing and Copyright Filing

• Train for and ultimately manage AMC Networks’ legal billing and matter management processes through Thomson Reuters Legal Tracker.
• Support invoice processing, coding, matter creation, and reconciliation in coordination with attorneys and the finance team.
• Track outside counsel spend, ensure compliance with billing guidelines, and assist in generating data reports and analytics for budgeting and forecasting.
• Serve as the primary point of contact for all AMC copyright filings, including preparing, submitting, and tracking U.S. and international copyright registrations for audiovisual works and other protectable content.

3. Departmental Administrative Support (Backup Role)

• Serve as backup administrative support for the Legal Department during staff absences, vacations, or peak workloads.
• Provide assistance with scheduling, document routing, DocuSign coordination, and electronic filing.
• Ensure consistency and compliance with AMC Networks’ records retention and naming conventions across all department repositories.

4. Legal Delivery Support

• Assist the Legal Delivery Team with organization, filing, and maintenance of key production and delivery documentation, including but not limited to:
   
  • Music cue sheets and licenses
  • Chain of title documentation
  • Name and likeness releases
  • Artwork and photography clearances
  • E&O insurance certificates
  • Rights and approvals statements
  • Any additional ancillary delivery materials required by distributors or guilds

• Ensure delivery documentation is properly stored, catalogued, and easily retrievable for audits, renewals, or re-licensing needs.
• Coordinate with internal stakeholders to ensure timely submission and verification of delivery items.

QUALIFICATIONS

• Required:
  • Bachelor’s degree or equivalent combination of education and experience.
  • Minimum 3 years of experience in a corporate legal department or law firm environment.
  • Strong familiarity with contract lifecycle management systems, document management software, or similar database platforms.
  • Excellent organizational, time management, and communication skills.
  • Strong attention to detail and accuracy under tight deadlines.
  • Ability to handle confidential information with discretion and professionalism.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort learning new software systems quickly.
• Preferred:
  • Prior experience with Summize or comparable CLM tools (e.g., Ironclad, ContractWorks, DocuSign CLM).
  • Experience with Thomson Reuters Legal Tracker (or another legal billing/e-billing platform).
  • Familiarity with entertainment industry contracts, rights documentation, and legal delivery materials.
  • Experience working across multiple business units or in a highly collaborative environment.

KEY COMPETENCIES

• Detail Orientation: Maintains meticulous accuracy in data entry and document management.
• Collaboration: Works effectively across all levels of the Legal Department, from assistants to senior counsel.
• Adaptability: Manages shifting priorities and supports multiple operational functions as needed.
• Confidentiality: Exercises sound judgment in handling sensitive legal and financial materials.
• Initiative: Anticipates needs, identifies inefficiencies, and suggests process improvements.

CAREER GROWTH

This position provides hands-on exposure to AMC Networks’ full legal and business ecosystem — spanning content licensing, distribution, production, marketing, and operations. The Legal Operations Coordinator role offers potential growth into senior legal operations, paralegal, or systems management positions depending on experience and professional development.

The base compensation for this position is $70,000 commensurate with experience. AMC Networks additionally offers a comprehensive benefits package including Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Tuition Reimbursement, Paid Time Off, Paid Parental Leave and Adoption Services, among other benefit plan options, subject to eligibility requirements. AMC Networks values the benefits achieved through in-office collaboration, but we provide our employees with the flexibility to work from home one day per week.

The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.