You will be responsible for overseeing the general administrative functions. Your duties will include assisting the in-house attorneys with all organizational tasks by ensuring a high level of organizational efficiency, communication, record keeping and coordination between all departments.
Responsibilities:
As part of the legal team, you will strongly support the legal department organizationally.
Administrative support for the internal legal department
Participation in the preparation of project coordination plans with timelines for the legal department and timely collection of stakeholder reports on this specific project
Organization of the daily office routine, in particular completion of general office tasks (filing, noting and reminding of deadlines, correspondence)
Receiving, forwarding and responding to phone, fax, email and Jira ticket requests
Processing incoming and outgoing emails via the legal department's email address
Filing and managing documents
Maintaining accurate records and documentation
Communicating and working closely with outside counsel (independently forwarding tasks)
Formatting contracts and other documents
Requirements:
Successfully completed commercial training and professional experience as a team assistant/office manager
Excellent written and spoken German and English, knowledge of Russian is an advantage
Very good knowledge of MS Office and all Google tools
Knowledge of Jira is an advantage
Independent and structured way of working
Professional manners, friendly and engaging demeanor
Organizational talent, careful and structured way of working
High level of reliability and a responsible, independent way of working
We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need.
AUTODOC does not accept unsolicited CVs from recruiters or employment agencies in response to the AUTODOC Careers page or an AUTODOC social media post. Any legal offering in this regard as well as any Terms and Conditions of recruiters or employment agencies are expressly rejected by AUTODOC. AUTODOC will not consider or agree to payment of any referral compensation or recruiter fee relating to these unsolicited CVs. AUTODOC explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency.
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