The Legal team collaborates across the entire Detroit Lions and Ford Field organization and is looking for a perceptive and proactive administrator who operates at the highest levels of confidentiality.
This position requires scheduling savvy, proactive problem-solving, and thoughtful coordination to execute tasks thoroughly, efficiently, and discreetly. This role is ideal for someone who is detail oriented, tactful, builds relationships naturally, and quietly drives results.
You will primarily support the Legal team with the potential to take on additional teams as appropriate alongside the continued evolution of the Club.
ESSENTIAL FUNCTIONS:
- Manage complex calendars, scheduling, and meeting logistics with strategic prioritization and minimal oversight.
- Prepare, proofread, and organize communications, presentations, and documents with keen attention to detail and accuracy.
- Coordinate meetings, event logistics, travel, and itineraries, ensuring smooth end-to-end experiences.
- Serve as a trusted gatekeeper and first point of contact for internal and external stakeholders, maintaining professionalism, confidentiality, and discretion.
- Anticipate attorney and office needs, proactively managing schedules, deadlines, priorities, and hosting needs.
- Track deadlines, follow-ups, and action items to keep the executive informed and on schedule.
- Maintain and organize sensitive files, records, and correspondence with strict adherence to confidentiality and organizational standards.
- Support executive decision-making by gathering information, conducting light research, and preparing summaries or briefings.
- Assist with special projects, board materials, and cross-functional initiatives as needed.
- Build strong relationships across the organization to facilitate communication and operational effectiveness.
COMPETENCIES:
- Proactive Problem Solver – Anticipates challenges and addresses them with sound judgment and analytical thinking.
- Tactful Facilitator – Insightful and discreet, connecting the right people and ideas to support cross-departmental collaboration.
- Relationship Builder – Approachable, composed, builds trust, and fosters alignment with diverse personalities; connects teams and strengthens communication.
- Reliable & Detail-Driven – Consistently executes with accuracy, persistence, and attention to detail; ensures projects are completed thoroughly and on time.
QUALIFICATIONS/REQUIREMENTS:
- Minimum 3 years of experience supporting senior executives or high-level leaders in a fast-paced setting is required.
- Exceptional attention to detail, with strong proofreading and quality control skills.
- Mastery in calendar management, scheduling prioritization, and navigating competing demands.
- Excellent written and verbal communication skills, with tact and diplomacy.
- Demonstrated discretion, confidentiality, and integrity in handling sensitive matters.
- Highly organized and able to manage multiple priorities with precision and follow-through.
- Proficient in standard office productivity tools (e.g., Google Workspace, Microsoft Office, Adobe), with the ability to learn new systems and software.
- Solutions-oriented mindset with a proactive, anticipatory working style.
- Ability to remain composed, professional, and resourceful in high-pressure or time-sensitive environments.
- Trusted partner with sound judgment and high EQ.
- Thrives as a party of a dynamic team and adapts quickly to shifting priorities.
- Approaches challenges with curiosity, discretion, and a service-oriented mindset.
- Operates with a high standard of professionalism, reliability, and personal accountability.
- Works behind the scenes with precision and humility.