Job Posting Title
Legal AssistantAgency
455 OK MEDICAL MARIJUANA AUTHORITYSupervisory Organization
455 OK Medical Marijuana AuthorityJob Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full timeJob Type
RegularCompensation
Job Description
The Oklahoma Medical Marijuana Authority (OMMA) is seeking a full-time Legal Assistant. This is a state position governed by the Civil Service Rules, in state government located in Oklahoma City, OK. OMMA offers a comprehensive benefits packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. The annual salary for this position is based on education and experience.
Every position at OMMA brings an opportunity to build out new policies and procedures using innovative and creative problem-solving. With any opportunity, challenges rear their heads. Candidates must be willing to apply critical thinking and problem-solving skills to tackle challenges in order to succeed at OMMA. We are an agency that will not settle for status quo or complacency. Candidates must be willing to work hard to help OMMA be the best at what we are entrusted to do.
If this sounds like a challenge you are willing to take on, we look forward to reviewing your application!
Position Summary
The Legal Assistant will provide support in a variety of administrative matters, as well as preparation for hearings in administrative, State, and Federal courts, and compliance with the Oklahoma Open Records Act. The Legal Assistant’s primary focus will be on compiling, preparing, and managing case files. This position will work closely with the Legal and Business Licensing and Compliance divisions of OMMA to ensure case files are processed in a timely manner.
Position Responsibilities /Essential Functions
The specific functions of this position vary, but may include the following:
Composes and gathers various legal documents, forms, business applications, emails.
Helps OMMA legal coordinate with other divisions within OMMA and gather agency data, investigation records and documents in preparation for various administrative actions and court filings.
Develops and maintain system for the intake of legal mail and developing legal case files.
Prepares routine documents and other case files under direct supervision, review, and approval of OMMA attorney.
Works in a high-performance environment, presented with multiple tasks and competing timeframes to produce results under relatively, high-pressure and high-sensitivity situations.
Professional and friendly demeanor, great attention to detail, organized, and a strong ability to multitask
Performs related work as assigned.
Experience with the file management/creation.
Gathering, analyzing, and producing documents for case files.
Coordinating with Legal and Business Licensing and Compliance on status of case files and any needs.
Administrative support for OMMA legal, including organizing case files, filing various court documents, and intaking/sending of legal mail.
Ability to effectively manage tasks and work within deadlines.
Other duties as assigned.
Other Duties
Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
Works effectively in team environment, participating and assisting their peers.
Participates in the development and evaluation of program objectives and procedures.
Provide training and technical assistance to internal staff.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Education and Experience
At least two years of professional experience in case management, legal office, management of filing system for public, private, or non-profit organizations, and state and federal policies and regulations. Preference may be given to those with legal office case work experience.
Valued Knowledge, Skills and Abilities
Knowledge of the administrative functions of a legal office; of trial and hearing procedures, especially administrative hearing processes, and the preparation needed for such; of legal research methods; and of Oklahoma Open Records requirements.
Skill in seeking out, organizing, compiling, and analyzing documents and data; in performing legal research; in communicating effectively both orally and in writing; and in juggling multiple high priority deadlines simultaneously and assisting OMMA attorneys in doing the same.
Physical Demands and Work Environment
Work is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone.
PLEASE NOTE: You are ineligible for OMMA employment if you are: an individual that has a direct or indirect interest in a licensed medical marijuana business; an individual who has or whose spouse, parent, child, spouse of a child, sibling, or spouse of a sibling has an application for a medical marijuana business license pending before the Department; a member of the board of directors of a medical marijuana business; or an individual financially interested in any licensee or medical marijuana business.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: