Legal Assistant II

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Acting under the direction and supervision of the Associate General Counsel, provides general Legal Assistant support of the contracting and transactional functions and responsibilities of the Associate General Counsel, as well as in support of the more general legal needs of the WVUHS Legal Department.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High School diploma or Equivalent

EXPERIENCE:

1. Two (2) Years of experience in legal or related field.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Associates degree in business/office management, secretarial sciences, or related legal field

EXPERIENCE:

1. Experience with database and document management systems

2. Experience related to general transactional and contract legal processes

3. Advanced experience in Microsoft Office and Adobe

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

 

1. Provide a wide range of support to WVUHS transaction and contracts team

2. Key point of contact, responsible for calendar management and travel (when necessary) for associate and assistant general counsel.

3. Communicate timely and professionally with internal WVUHS departments regarding legal matters

4. Prepares documents for signature and coordinates execution and mailing of legal documents

5. Monitor and maintain management information for the WVUH Legal Services Department.

6. Maintain appropriate departmental filing system and departmental files ensuring ease of access in timely manner to accurate information.

7. Complete various projects related to the organization of documents, filing systems, and management of on-site and off-site contracts.

8. Lead area by Create and organize information, and generate reference tools for easy use by the office.

9. Monitor governmental websites for excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in state of residence.

10. Ensure contract file has all contracts, signatures, and documents fully executed prior to closing.

11. Circulate copies of contracting documents to stakeholders as appropriate.

12. Support the WVUH Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.

13. Train other personnel in contracts management database as directed.

14. Organize and track files for important transactions or case documents, including pleadings and voluminous discovery16 documents; creating files and maintaining files in electronic case and contracts management databases.

15. Obtaining and assisting with the review of due diligence and discovery materials, such as corporate certificates of good standing and other court filings.

16. Search legal records collected in computer databases.

 

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1. Prolonged periods of sitting.

2. Manual dexterity used in operating standard office equipment

3. Lifting of no more than 10 pounds.

 

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1. We are looking for someone who enjoys working in a fast-paced, deadline driven environment. 

 

SKILLS AND ABILITIES:

1. Good verbal and writing skills.

2. Ability to proofread and edit documents.

3. Good organizational skills.

4. Basic computer knowledge and ability to operate standard office software.

5. Willingness to adapt and reprioritize tasks in a changing environment

6.  Possess excellent time management skills and the ability to prioritize while working independently.

Additional Job Description:

Will help to support contracts and some litigation intake duties

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

509 SYSTEM Legal Services

Address:

121 Administrative Drive

Martinsburg

West Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.