Legal Administrative Assistant (Hybrid and Part-time)

Simpson Strong-Tie is a leader in engineered structural connectors, software, and solutions for the building industry. We maintain a reputation as a trusted manufacturer, partner, and corporate citizen committed to our customers and employees.

Our founder, Barc Simpson established 9 Principles of Business we live out as company values and have made Simpson Strong-Tie an inspiring place to work since 1956. Our team of talented people are dedicated to our shared mission: to provide solutions that help people design and build safer, stronger structures.

Learn about our company culture directly from our team.

YOU

We're seeking a highly organized and proactive Legal Administrative Assistant to support our fast-paced, high-performing corporate legal department. This role requires exceptional attention to detail, a high level of responsiveness, strong communication skills, and the ability to handle confidential matters with discretion while managing multiple priorities in a dynamic environment. As the Legal Administrative Assistant, you will be responsible for providing administrative support to our Legal Department.

WHAT YOU’LL BE DOING (% of Time)

Legal Administrative Support (60%)

• Handle daily administrative tasks for the legal department, including scheduling meetings, managing calendars, and coordinating travel.
• Prepare and submit expense reports on behalf of members of the legal department, including the General Counsel, Corporate Secretary, and other department attorneys.
• Weekly check for incoming physical mail for the legal department members and scan to recipients, and as appropriate, save to legal department electronic files.
• Assist with maintaining and organizing physical and electronic legal and litigation files.
• Assist with new outside-counsel onboarding (requesting required information, documents, and engagement letters; initiating setup in SAP and Brightflag).
• Help collect accruals and follow up with outside counsel for quarterly updates and responses.
• Support maintenance of outside-counsel contact lists and engagement records.
• Maintain master trackers (Smartsheet or Excel) for Legal Operations projects, templates, and workflows.
• Maintain Excel tracker of litigated matters and file matter documentation in corresponding SharePoint folders.
• Generate periodic reports (e.g., contract status/KPIs, policy-review status) for leadership.
• Review and approve CSC annual-report-filing invoices under supervision.
• Generate monthly jurisdiction-status reports from the CSC Entities platform to send to other departments as requested.
• Other administrative duties and special projects support as needed.

Board of Directors Meetings Administrative Support (40%)

• Coordinate all logistical aspects of the board meetings including reserving hotel rooms, meeting space, and ground transportation; assisting board members with flights as needed; selecting caterers and choosing breakfast and lunch menus; arranging dinners including selection of restaurant and private room, and printing and coordination of table numbers, seating charts, name tags and place cards; work with facilities and IT departments to ensure all set up and technical needs are met at each meeting location
• Process expense reimbursement requests for board members.
• Send calendar invites to board members, management, and others, as appropriate, for all board and committee meetings.
• Other duties to assist with Board meetings, as directed by the Corporate Secretary.

DESIRED SKILLS AND EXPERIENCE

If you can do everything listed above, you’ve got what it takes. Perhaps some of the following would be helpful too:

• 5 years of related experience
• Proficient in Microsoft Office Suite (Word, Excel and PowerPoint)
• Attention to Detail: Ability to monitor and review work for accuracy, completeness and possess strong organizational skills.
• Self-Management/Prioritization: Prioritizes tasks and activities based on the contribution they make to the department and company’s objectives. Ability to manage multiple projects and competing priorities and to set well-defined and realistic personal goals.
• Communication: Ability to professionally communicate with members of the legal department and with the board of directors.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is frequently required to sit, talk, and hear, and sometimes walk and stand. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORK ENVIRONMENT

This job operates in a professional office environment where standard office equipment such as computers, phones, printers/scanners, etc. are frequently used.

Travel

This position requires domestic and international travel up to 5% of the time.

Work Status & Location

This part-time position is 4 days a week and located in Pleasanton, CA. It requires at least one day a week in-office, with additional days in-office on an as-needed basis.

Relocation

Relocation is not available for this position.

Pay

$30.38 - $48.61/ hour

In keeping with the Company's commitment to the communities in which it does business, we are an equal opportunity employer. This means that to the fullest extent required by local law, employment decisions are based on merit and business needs and not on race, color, citizenship status, national origin, ancestry, sex, gender (which state law may define to include gender identity/expression, transgender identity, pregnancy, childbirth or related medical condition, and gender stereotyping), sexual orientation, age, religion, creed, physical or mental disability, genetic information, medical condition, covered marital status, protected veteran status, or any other basis protected by applicable law.

Please note all job offers are contingent upon a successful background investigation and drug test. Simpson Strong-Tie's drug policy is based upon Federal Law, and therefore will screen applicants for amphetamines, including methamphetamines, cocaine, phencyclidine, opiates, and marijuana. Where applicable, drug testing for marijuana may be modified to conform with state and local laws.

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Company: Simpson Manufacturing Co