At GAF, we cover more than buildings. We cover each other. No matter what role, tenure, or track, under this roof you are empowered to be there for your teammates, your customers, and especially your community. Under this roof, we don’t back down from hard work– we support one another in pursuit of something bigger. We define the future while leading the present. And under this roof, we own our opportunities. Becoming the market leader only happens when everyone feels they have the opportunity, and the support, to thrive. We are GAF. And under this roof, we protect what matters most.
Job Summary
The Labor & Employment Paralegal and Employment Law Analyst is responsible for providing data-driven analysis and strategic recommendations to the Legal team's Labor and Employment group, business leaders, and HR. This role manages complex Labor & Employment legal support functions, including: developing strategies and leading the employment litigation discovery and compliance program processes, policy and procedure implementation support, analyzing and developing separation packages and corresponding data support, and leading the development and maintenance of diversity and affirmative action plans (AAPs) in partnership with external counsel.
This position reports directly to the Associate General Counsel, Labor & Employment, and is based in GAF's Corporate Headquarters in Parsippany, NJ, with a hybrid schedule of Monday through Thursday in-office, and the option to work remotely on Friday.
Essential Duties
Labor & Employment Litigation Management & Case Support
• Provides end-to-end support for labor and employment litigation, arbitrations, and administrative charges (EEOC/state agencies).
• Manages the legal hold process, including drafting, issuing, and tracking litigation hold notices, reviewing and analyzing litigation hold survey responses, and maintaining/updating the relevance.
• Directs and coordinates the collection and preservation of electronically stored information (ESI) and hardcopy documents, often resolving complex data issues
• Reviews documents for responsiveness and relevance in the discovery process, including reviewing and redacting for privilege and/or confidentiality, Bates stamping, and production using secure electronic file share systems as well as hardcopy productions, as necessary.
• Reviews and coordinates collection of payroll data in partnership with the Payroll department.
• Supports the Labor and Employment team and outside counsel in preparing position statements, exhibits, arbitration prep materials, and electronic filing of administrative agency documents and correspondence. As necessary, support settlement payment processing.
• Maintains Labor and Employment matter internal files via AODocs and other electronic filing systems, including filing correspondence, pleadings, discovery, and other relevant documentation.
• Leads response to third party subpoena and document requests, including but not limited to personnel file review and collection, redaction for confidential and privileged information, and production of the same.
• Provides high-level analytical support to the wage garnishment process in partnership with Payroll.
Compliance Support
• Leads the strategic data collection, analysis, and end-to-end implementation of mandatory federal and state data filings and compliance programs, including the development of Affirmative Action Plans (AAPs) in accordance with Executive Order 11246, in partnership with outside counsel and the Labor & Employment team.
• Develops and delivers training to HR professionals and recruiters, and acts as a primary strategic liaison between Legal and HR.
• Partners with the HR Team on annual filing of EEO-1 and other state/federal mandated compliance reports (including California pay data reporting requirements).
• Assists in drafting and auditing of internal Labor and Employment policies to ensure alignment with current local, state, and/or federal requirements.
• Drafts separation documentation in accordance with federal and state offboarding requirements, including but not limited to OWBPA disclosures and WARN notices.
• Partners with the HR Team and outside counsel on I-9 audit compliance, and serve as the first point of escalation for complex I-9 issues. In all cases, partners with the HR Team to identify and correct technical errors or missing information.
Special Projects
• Conducts legal research on emerging labor and employment law trends, as necessary.
• Provides ad-hoc support for labor relations matters, as necessary.
• Partners with Legal team Paralegals on review and maintenance of legal technologies, including file and document management systems, electronic discovery and litigation hold processes, etc.
Other General Duties
• Provides assistance to other paralegals, legal administrative assistants, and attorneys when necessary to meet department needs, and performs other duties as assigned.
Qualifications Required
College Degree Required
Minimum five years of relevant Labor and Employment and/or HR work experience in a professional environment; law firm and in-house experience preferred. Relevant HR professional experience considered.
Paralegal certificate preferred or equivalent analyst and/or HR professional certifications considered.
Experience with OFCCP compliance and AAP development strongly preferred.
Technical Knowledge, Skills and Abilities
Advanced knowledge of Labor and Employment litigation management, HR documentation, and data processing and requirements.
Familiarity with Executive Order 11246, OFCCP regulations, and federal/state employment laws (FLSA, FMLA, Title VII, ADA) preferred.
Proficiency with Google Suite (Docs, Sheets, Forms, and Slides).
Familiarity with eFiling systems, including EEOC Respondent’s Portal, or similar.
Familiarity with Workday (or comparable HRIS systems)
Qualifications Preferred
Advanced organizational skills with exceptional attention to detail.
High level of discretion and integrity, and sensitivity to highly sensitive, confidential information.
Ability to lead projects and assignments from end to end, following tasks through to completion. Ability to iterate on prior examples and develop strategy to drive processes to completion without defined step-by-step process.
Self-motivated, with ability to work efficiently independently or in a team environment
Proficiency in eDiscovery and/or alternative electronic document management platforms.
Advanced data analytics skills, as applied in Google Sheets and/or Excel.
Advanced communication skills, both verbal and written.
Stress tolerance for deadlines and time management.
Advanced planning and organizational skills.
Travel Requirements: 5%
How We Protect What Matters Most:
1. We offer a wide range of health insurance options that include medical, dental, and vision for you and your family. 2. Our Family-Building benefits support the many different journeys to fertility and parenthood. 3. Our robust 401K plan includes an employer match contribution with your pre-tax and/or Roth contributions. 4. Other exciting programs and perks are available to help employees achieve work-life balance, including (but not limited to) a wellness program, free financial coaching, a referral program, and product rebates when purchased for an employee’s primary residence. 5. Professional growth and development are very important to us! We offer internal training programs and courses, as well as a generous tuition reimbursement program. 6. We're committed to fostering a culture that reflects our values to connect, empower, evolve, and inspire. We offer many opportunities for employees to connect with one another, including through our Employee Resource Groups who focus on education and allyship for all of our employees.GAF complies with federal, state, and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR Services at 833-HR-XPERT.
We believe our employees are our greatest resource. We offer competitive salary, benefits, 401k, and vacation packages for all full time permanent positions. We are proud to be an equal opportunity workplace. We are committed to equal employment opportunity on the basis of each candidate's qualifications, experience, and merit, without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know. If applying for positions in the U.S., must be eligible to work in the U.S. without need for employer sponsored visa (work permit).