Amentum is seeking a Lab Instrumentation Planner/Scheduler to join our team of multi-skilled technicians in a pharmaceutical facility in Groton, CT!
- Typical work schedule is 1st shift (8 am to 4 pm EST) M-F. Scheduled workdays and hours may vary based on critical business demand.
- This position may require some overtime, particularly during seasonal peaks.
The Lab Instrumentation Planner/Scheduler serves as a direct liaison between the scientific community and various on site and external vendors. The Lab Instrumentation Planner/Scheduler manages work planning and scheduling for instrumentation teams, as well as tracking of department metrics. Works with research scientists, vendors, environmental health & safety, and facilities partners to provide work planning and scheduling for a multifunctional maintenance team.
Experience working with a CMMS system is preferred, as is the ability to create spreadsheets and the ability to create and present planning and scheduling metrics to management staff.
The Lab Instrumentation Planner/Scheduler is responsible for:
- Provide logistical coordination with other facility partners, such as inventory control, purchasing, customers, security, and engineering.
- Maintain proficiency in CMMS work order system to update equipment history and access material inventory management system.
- Schedule work with Research and Service departments, print appropriate work orders when scheduled, track and report on the completion of work.
- Provide data for departmental reports.
- Coordinate proper safety permitting, control of outages, equipment maintenance and calibrations.
- Estimate work order completion times and compare to actual performance.
- Understand customer requirements, Service Level Agreements (SLA), Key Performance Indicators (KPI)
- Provide data to track team performance metrics based on established standards.
- Maintain professional and customer-oriented relationships with team members, internal and external customers and service providers, and building occupants.
- Collaborate with management leaders and teams to coordinate year beginning activities associated with purchase order creation.
- Partner with business customers to reconcile vendor conflicts, coordinating corrective actions until resolution is complete.
- Initiate purchase change order to adjust funding, time limits, and quotes as appropriate.
- Manage all aspects of invoice reconciliation, including validating accuracy of purchase order, work order and expense coding; confirming alignment with service quote and payment terms; verifying serviced has been performed; approval process; clearing unmatched invoices, etc.
- Work closely with Accounts Payable in prevention of double billing or incorrect payment.
- Work closely with Procurement to insure Vendor accountability.
- Comply with all company policies and procedures and adhere to company standards.
- Perform other job-related duties and special projects as requested.
- Supports safety program as necessary.
- Other duties as assigned by Manager or Supervisor.
- Coordinate and schedule all on demand repair requests coming through the CMMS que in a timely manner. Monitor the completion of services to satisfaction of customer.
- Requires fluency in Microsoft Office programs, particularly Microsoft Excel (including the ability to create charts and graphs, insert formulas, and leverage various lookups), as well as all TEAMs functionality
- Successful candidates will demonstrate strong communication skills, particularly in written communication, as well as good organizational skills and sound judgement.
- Understand company policies and enforce safety regulations.
Other Responsibilities:
- Actively participate in monthly safety training meetings.
- Identify and implement cost savings initiatives
- Monthly KPI reports as directed by Site Manager
- Maintains a strict schedule in order to be successful in the assignment, yet demonstrates flexibility in the day-to-day activities and scheduling for the benefit of the customer.
- Other duties as assigned by Manager or Supervisor.
Minimum Requirements :
- Minimum 3-5 years experience or demonstrated equivalent with associates in subject matter area
- Bachelors degree in facility management, data management, or related field or demonstrated equivalent of education and experience
- Working knowledge of a CMMS (computerized maintenance management system) such as EAMS, MAXIMO, or related database systems
- Must be a US Citizen
Preferred Qualifications:
- Experience working as an administrative specialist or support role in a pharmaceutical, maintenance service, or corporate environment.
- Experience working in planning/scheduling in a manufacturing, maintenance, pharmaceutical or a related service field
- Extreme attention to detail and high level of organizational skills
Additional Information:
- Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
- This position may require a valid Driver’s License.
- Must be able to obtain and maintain facility credentials/authorization. Note U.S. Citizenship is required for facility credentials/authorization at this work location.
- This position may require various shifts, weekends, and alternative work schedules.
Physical Requirements:
- Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.
Special Requirements:
- Wear steel toe safety shoes, safety glasses, gloves, hard hats and other Personal Protective Equipment as needed.
- Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.
Compensation Details:
27.00-32.00
The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.
Benefits Overview:
Our health and welfare benefits are designed to support you and your priorities. Offerings include:
Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance
Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.
Original Posting:
03/06/2026 - Until Filled
Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.