Junior Share Scheme Assistant

Who are we?

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 23,000 employees spanning over 56 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

What is the role?

As a Junior Share Scheme Assistant at Howden, you will play a vital role in supporting the Shares Team in delivering share-related and ad hoc services to the Group’s boards, shareholders, and the wider business, ensuring full compliance with Group policies.

Your responsibilities will include managing the team’s post and filing along with assisting in day-to-day administration of shareholder related tasks. This will include using Share Scheme databases such as Diligent Entities and Shareworks for data entry and validation. You will also provide support in drafting shareholder correspondence and responding to queries from shareholders,

Please note that the role is permanent, based in our Central London office. Following the successful completion of the probation period, a hybrid work pattern may be adopted, where you are expected to be onsite 4 days per week.

What will you be doing?

Key tasks include:

In addition to the above, the role will contribute to:

• Supporting projects such as Internal Share Offers, liquidity events, and the allotment of incentive awards.
• Engaging with shareholders, including providing general information on shareholdings and Share Schemes, and assisting with share transfers while ensuring accurate and consistent processing.
• Liaising with internal teams, including HR, Finance, Tax, and Legal, as well as external partners such as share registrars, legal advisers, and employee benefit trusts.
• Assisting with issues raised by team members and internal partners, escalating as needed.
• Producing financial and administrative reports from Diligent Entities and other sources.
• Supporting team members with daily activities and continuously expanding knowledge of Diligent Entities and share scheme databases.
• Assisting with Group-wide projects, ad hoc matters, and developing relationships with employee shareholders.

What are we looking for?

We are looking for a first or second jobber, educated to A Level standard or equivalent, who is early in their career, with a keen interest to work in a bespoke administration role and has/is:

• a strong work ethic;
• ability to work with Microsoft suite of Word, Excel and Outlook;
• capable to join a busy team and is willing to learn a variety of tasks;
• Excellent attention to detail;
• Highly organised; and
• Confident communication skills.

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new

• We support each other in the small everyday moments and the bigger challenges

• We are determined to make a positive difference at work and beyond

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs.  Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Permanent