Junior Office Manager

Description

We’re on a mission to become the go-to destination for students across Europe to find a trusted home away from home. We make every step of the rental journey simple and seamless, so students can focus on what really matters: studying, exploring, and growing.

With HousingAnywhere, Kamernet, and Studapart under our roof, we’re Europe’s largest student rental platform.

You’ll find us in Rotterdam, Paris, and Cergy, always guided by our four core values: Ownership, We are enablers, We are changemakers, and We are connectors.

Join us in empowering students to unlock their potential through a safe, online, rental experience.

To support our mission, we are looking for a Finance Manager to lead our Accounting team and strengthen our financial foundations!

Your team

You will join our People Ops department that consists of 9 team members, which includes HR, Recruitment, IT, and Office Management. We work closely with each other, in order to make the team member's journey from recruitment to HR and through the lifecycle as great as we can, providing an incredible experience! We value a high level of ownership, autonomy, teamwork and a results-oriented mindset.

Your role & Impact

As the (junior) office manager, you play a crucial role in managing day-to-day office operations, company events and contributing to the entire team members' lifecycle (from onboarding to offboarding).

You’ll manage and be the face of our brand-new office! You take ownership of our office environment by handling day-to-day administrative tasks to keep the office clean and running smoothly (kitchen supplies, mail, meeting coordination, etc.), coordinating with vendors, and managing inventory. You are the person who notices what’s off before anyone else does, to ensure the space is always in good shape. 

We’ll need your creativity to organise internal company events, assist with external events and manage our monthly HR newsletter. You’ll come up with ideas for how to bring people together, manage logistics, and make sure the experience reflects our culture.

You will initiate every team member’s lifecycle by serving as their first point of contact and will continue by handling a range of administrative tasks. From maintaining accurate people data to drafting HR documents, executing HR processes and administering benefits.

In essence, your role will be at the heart of our operations, ensuring seamless administrative support and fostering a positive work environment.

Your profile

• Up to 2 years of experience in office management; HR administrative experience is a plus (internship experience is also sufficient).
• You have a proactive, hands-on approach to taking on last-minute tasks and supporting colleagues in urgent situations.
• You have excellent attention to detail, ensuring that all internal processes and procedures are executed accurately and efficiently.
• You have strong organisational and administrative skills for managing our physical workspace and prioritising multiple tasks effectively and in a timely manner.
• You have strong communication skills and an excellent customer-focused mindset for internal and external stakeholders, especially people from diverse backgrounds.
• Excellent team player who collaborates with colleagues towards shared goals.
• You have a growth mindset; you enjoy learning about best practices for people process and positive workplace experiences, and you are open to feedback to grow further in your career.
• You are proficient in data entry and management and have a basic level of knowledge of Google Workspace, with an aptitude for learning new software and systems.
• You have a strong sense of integrity and maintain the confidentiality of company/private information.

What’s in it for you

• Diverse international community (46+ nationalities).
• Hybrid working policy.
• Unlimited paid holidays, minimum-based, not maximum.
• 1,000 EUR personal development budget.
• Complete coverage for commuting.
• Personal equipment, including a laptop and ergonomic setup.
• Gym membership discount with OneFit.
• Variable pension scheme.
• Fun team-building and after-work drinks every Friday.

If you have further questions, please email Rokhaya at r.diop@housinganywhere.com.

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