Job Site Clerk

Keeley Construction is looking to hire a Job Site Clerk for our Industrial Manufacturing Group in Mascoutah, IL.

Primary Responsibilities:

• Manage and execute all billing-related administrative tasks for our client.
• Prepare, review, and submit billing documentation accurately and on schedule.
• Track and reconcile billing data, ensuring compliance with client and internal standards.
• Maintain and organize all project documentation, including drawings, submittals, RFIs, change orders, and logs.
• Ensure documents are properly filed, updated, and distributed to project stakeholders.
• Support the implementation of standardized document control procedures.
• Assist the onsite superintendent with daily administrative tasks.
• Support job site operations by preparing reports, logs, and schedules.
• Coordinate communication between field staff, office personnel, and the client.
• Maintain office supplies, equipment, and general site administrative needs.
• Provide customer service support to visitors and team members.
• Assist with project-related data entry, filing, and spreadsheet management

Minimum Qualifications

• High school diploma or equivalent required.
• Strong Excel skills (ability to create and manage spreadsheets, use formulas, etc.).
• Exceptional attention to detail and accuracy in all tasks.
• Ability to manage multiple priorities and meet deadlines.
• Experience in administrative or construction-related roles preferred but not required.
• Strong communication, organization, and problem-solving skills.

All candidates agree to complete an assessment for selection and pre-employment drug screen.                                     
EOE/AA M/F/Disabled/Vet

#LI-AG1 #LI-Onsite