Inventory Specialist

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride. 

Your role at Baxter

The Inventory Specialist will be responsible for managing and maintaining accurate inventory levels within the warehouse and production areas. This role involves receiving, inspecting, and documenting inventory, as well as ensuring compliance with company policies and procedures. The Inventory Specialist plays a critical role in optimizing inventory management processes to support Baxter's mission of delivering high-quality healthcare products. 

What you’ll be doing:

• Manage and maintain accurate inventory levels of medical equipment, including raw materials, work-in-progress, and finished goods. 

• Execute and confirm transfer orders 

• Physically moving parts as necessary to ensure system accuracy to reality 

• Receive and inspect incoming inventory to assess its condition and verify quantities against purchase orders. 

• Update inventory management systems to reflect stock movements, including receipts, transfers, and adjustments. 

• Conduct regular cycle counts and physical inventory audits to ensure accuracy and identify discrepancies. 

• Implement and maintain inventory control systems, including inventory tracking software, to ensure accurate and up-to-date inventory levels. 

• Moving to quality hold and MRB when product is on a hold. 

• Moving back to inventory when product is released. 

• Conduct regular cycle counts and physical inventory audits to ensure accuracy and identify discrepancies 

• Perform daily cycle counts in potentially multiple ERPs. 

• Perform ad hoc cycle counts as needed by members of the Supply Chain team. 

• Report out daily cycle count accuracy and work with the team to troubleshoot root causes. 

• Conduct regular inventory analysis to identify trends, optimize inventory levels, and minimize waste. 

• Generate and analyze reports to provide insights into inventory levels, trends, and performance. 

• Ensure compliance with regulatory requirements, such as FDA guidelines, and company policies and procedures. 

• Work closely with cross-functional teams, including manufacturing, quality, and logistics, to ensure smooth inventory management and delivery of medical equipment. 

• Communicate effectively with team members and supervisors to address any challenges or issues related to inventory control. 

• Participate in team meetings and training sessions to stay updated on company policies and procedures. 

• Collaborate with suppliers to ensure timely and efficient delivery of medical equipment and raw materials. 

• Foster effective communication between various departments including Production, Commercial, Procurement, and Quality, amongst others, to ensure alignment with production goals including (but not limited): 

• Identify major inventory discrepancies, Part outages and Kanban thresholds.
• Identify opportunities for process enhancements to improve inventory accuracy and efficiency. 

• Assist in the development and implementation of standard operating procedures (SOPs) for inventory management. 

• Use lean principles to drive continuous improvement initiatives within the inventory control process. 

• Proactively contributes to zero harm in the workplace for all employees by complying with legal and corporate (EHS) Environmental Health & Safety requirements, safe work practices, and EHS policies and procedures consistently.  

• Report all hazards, near misses and incidents as soon as practicable and participate in identifying actions to prevent harm from occurring to our people and/or our environment.  

• Employees at every level are responsible for quality (GMP), Good Manufacturing Processes and regulatory performance in the department to ensure quality program compliance.  

• Ensure compliance with government regulations, legal documents and safety and ethical standards, obtaining legal compliance training. 

What you’ll bring:

• High school diploma or equivalent; a degree in supply chain management, logistics, or a related field is preferred. Minimum of 1-3 years of experience in inventory management, warehouse operations, or a related field. Experience in the healthcare or manufacturing industry is highly desirable. 
• Certification in inventory management: Such as Certified Professional in Inventory Management (CPIM) or Certified Supply Chain Professional (CSCP) preferred. 

• Ability to analyze data, identify trends, and develop solutions to optimize inventory levels. 

• Proficient in inventory management software and Microsoft Office Suite, particularly Excel. 

• Excellent organizational and time management abilities. 

• Strong attention to detail and accuracy in data entry and reporting. 

• Proficiency in inventory management software, such as ERP systems, and ability to learn new systems and technologies. MAS or SAP preferred 

• Flexibility in adjusting and adapting to shifting priorities and demands. 

• Independent working professional, highly organized, efficient, and self-motivated in a high paced, reactive, and ever-changing environment.  

Physical Demands

• Lifting and Carrying: The Inventory Specialist may be required to lift and carry materials, tools, or equipment weighing up to 50 pounds. This could include boxes of inventory, raw materials, or equipment used in inventory management. 

• Standing and Walking: The role typically involves prolonged periods of standing and walking throughout the warehouse or stockroom. Specialists may spend a significant portion of their shift on their feet, moving between different workstations and areas of the facility. 

• Bending and Reaching: Frequent bending, squatting, and reaching above shoulder level are necessary for tasks such as retrieving items from shelves, organizing materials, and conducting inventory checks. 

• Manual Dexterity: The position requires good hand-eye coordination and manual dexterity for operating equipment, handling small components, and performing data entry tasks. 

• Repetitive Tasks: The Inventory Specialist may engage in repetitive tasks, such as scanning items, sorting materials, and managing inventory records, which can require sustained focus and physical endurance. 

• Shift Length: Specialists typically work full shifts, which may last 8 hours or more, requiring stamina to maintain productivity and attention to detail throughout the day. 

 Warehouse/Stockroom Setting 

• Temperature and Climate: The work environment may be subject to varying temperatures, depending on the facility's heating and cooling systems. Specialists should be prepared for cooler conditions in refrigerated areas or warmer conditions in non-climate-controlled spaces. 

• Noise Levels: The work environment can be noisy due to machinery, equipment operation, and other warehouse activities. Hearing protection may be required in certain areas to ensure safety. 

Safety Considerations 

• Hazard Awareness: Inventory Specialists must be vigilant about potential hazards, including moving equipment, slippery surfaces, and the proper handling of materials. Adherence to safety protocols is crucial to prevent accidents and injuries. 

• Personal Protective Equipment (PPE): Depending on the specific tasks and materials handled, the use of PPE such as gloves, safety glasses, and steel-toed boots may be required to ensure safety. 

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The salary range for this position is $46,400 - $58,000. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

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