Full-time, Fixed-term position through March 2027
Base salary will be in the range $82,133 - $91,295 + 17% Superannuation (HEW Level 5)
Based at our St Lucia campus
Global Partnerships has an exciting opportunity for an enthusiastic and driven Events Officer or Coordinator to join a high-performing and dynamic team. You will coordinate and deliver official visits to UQ and key onshore engagement events. The position works in collaboration with other units across the University to support UQ’s international partnership efforts by advising on program development and meeting/event format, and coordinating operations, logistics and hospitality services.
As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting, real-world impact.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
17% superannuation contributions + 17.5% annual leave loading
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
On campus childcare options
Affordable parking (from just $6.40 a day)
Salary packaging options
Duties and responsibilities include, but are not limited to:
Research visiting delegations to determine their requirements and consult with UQ staff to develop appropriate programs for all participants.
Manage correspondence with internal and external stakeholders, including high-level diplomatic representatives.
Arrange all logistics associated with visits including catering, transport, accommodation, photography/video and audiovisual requirements.
Conduct campus tours and accompany delegates during their visit.
Maintain accurate records of international visits.
Prepare reports on visit and event activities for the Manager, International Visits and Events.
Assist with the organisation and delivery of key events for Global Partnerships.
Book, negotiate and supervise suppliers and maintain effective working relationships.
This is a Full-time, Fixed-term position through to March 2027 at HEW Level 5.
The full-time equivalent base salary will be in the range $82,133 - $91,295 plus super of up to 17%.
A completed undergraduate degree level qualification in marketing, event management, or business administration, or an equivalent combination of relevant experience and education/training.
Demonstrated experience in event coordination, including management of budgets and income and expenditure, as well as demonstrated organisational and planning skills, including excellent attention to detail and the ability to use initiative.
Excellent time management skills and the ability to coordinate and prioritise competing deadlines within tight timeframes while providing exceptional customer service to all levels of stakeholders.
Demonstrated computer proficiency in Microsoft Office with a knowledge of administrative procedures, systems and databases.
Excellent communication skills and an interest in communicating and interacting with people from diverse cultures.
Experience in dignitary management and application of protocols and etiquette.
Willingness to undertake manual tasks including loading and unloading boxes, banners and other items.
Whilst this is not a mandatory criteria, you might have additional experience crafting engaging event communications - from web content and invitations to post-event follow-ups—along with strong design skills and confidence using InDesign. If you have the ability to speak a second language, it will help you connect with the diverse audiences that we speak to regularly in this role.
The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia and criminal check.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
For more information about this opportunity, please contact Ms Teresa Winch (Manager, International Visits and Events) on t.winch@uq.edu.au
For application queries, please contact talent@uq.edu.au stating the job reference number in the subject line.
We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:
Resume
A cover letter summarising how your background aligns with the 'About You' section
Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Applications close Sunday January 11 at 11.00pm AEST (R-58894). Please note that interviews have been tentatively scheduled for Friday January 16th 2026 and all candidates can expect to be updated next year after the advertisement has closed.