Intermediate Specialist, Research and Program Support

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Posting Reason:

New Position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Research and Program Support

# of Open Positions:

1

Faculty/Service - Department:

Strategic Initiatives

Campus:

Desmarais Hall

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/04/30

Applications must be received BEFORE (YYYY/MM/DD):

2026/05/11

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$80,942.00 - $102,245.00

About the Telfer School of Management

The Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4,300 students, 200 faculty members, over 100 staff members, and over 30,000 alumni. At Telfer, everything we do from teaching to research, to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world. 

Position Purpose

Reporting to the Manager of Research Services, the Intermediate Specialist supports researchers in grants and awards applications and the development of research contracts. The incumbent will collate and provide required information for research reports and award files. They will review files prior to submission for compliance and quality. They will also provide research ethics advice and write various letters and documents to support submissions and research activities.

In this job, your responsibilities will include:

• Research Contract Support: Provides researchers with advice and professional support in the pre-award management of research contracts and agreements. Reviews documentation and budgets to ensure compliance with University policies and other regulations. Analyses problems with grants and contracts on a case-by-case basis, recommends an action plan to rectify problems and works directly with researchers to implement the action plan.

• Liaison and Guidance for Research Contracts: Acts as the liaison between granting councils and grant funding organizations, research facilitators and administrators, and researchers. Communicates funding opportunities and program requirements (including deadlines) to the research community by monitoring funding agency announcements and websites. Ensures that all parties possess the information they need to efficiently and effectively conclude the approval process. 

• Internal Grant and Award Support: Works with partners to coordinate competitions. Assists in the development of the Terms of Reference for internal award "competition". Coordinates the review of applications. Coordinates post-award notifications.

• External Grant and Award Support: Reviews grant applications and award nominations prior to submission to the agencies, verifying that these are complete, accurate, and meet compliance regulations, including financials, ethics and other certificates, and that all requirements of the granting agency are met. Advises applicants for missing and/or incorrect information and suggests changes to be made. Ensures timely acquisition of signatures and accurate submission of grant applications within deadline. Provides expert advice and problem-solving support on the use of electronic grant submission systems.

• Grant, Prize and Award Writing Support: Drafts nomination and support letters for internal and external grant applications. Liaises with external referees to create competitive award applications. 

• Data Entry: Enters data (or oversees data entry by students) related to internal and external grant applications, contracts and funding decisions, professor awards and other research activities to ensure data integrity in the Research Office databases. 

• Bibliometric and Database Analyses: Conducts bibliometric and database-driven analyses required for professor-level award applications as well as institutional-level accreditation, research, strategic plan, and other reports to highlight research excellence. 

• Ethics Support and Compliance: Advises researchers on preparing ethics approval submissions to ensure requirements are met and applications are complete. Coordinates with the Office of Research Ethics and Integrity to address any issues as needed.

• Research Communications: Develops and disseminates various communications relating to research funding and award opportunities and successes. May develop and deliver workshops and information sessions on research grant development topics to inform the research community of best practices, changes in processes, and regulations relating to grant funding and awards programs and regulations.

What you will bring:

• A Bachelor’s degree with a strong research component from a recognized university, or an equivalent combination of education and experience. Master’s degree is an asset.

• At least 3 years of experience in research administration and/or grant writing.

• Demonstrated ability to work with word processing, spreadsheets, relational databases, web, email and presentation software.

• Ability to apply marketing knowledge in the research sector.

• Experience in implementing communications strategies.

• Excellent analytical and interpersonal skills.

• Attention to detail. 

• Bilingualism, French and English.

• Project management certification is an asset.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.