Closing Date:
Sponsorship Available:
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department's Website:
Bachelor's degree in business, education, or related field plus four (4) years of administrative, clinical office, or program management experience, or
High school diploma/GED plus eight (8) years of administrative, clinical office, or program management experience required.
Knowledge, Skills & Abilities:
Excellent communication skills: written, verbal, and listening.
Must be able to interact well with others one-on-one and as part of a team.
Ability to set priorities and maintain a high level of organization while managing multiple deadlines.
Possess a high degree of initiative for independent work.
Demonstrate attention to detail, accuracy, and thoroughness.
Handle sensitive information with absolute confidentiality.
Computer experience and the ability to learn additional programs as needed.
Responsibilities:
Managing the onboarding process for Faculty members across 11 divisions, including those in Northwest Arkansas.
Collaborating with various departments such as Professional Staffing, Provider Enrollment, Immigration & Malpractice offices, Human Resources, EPIC trainers, Student Employee Health Services, and the Portrait Studio.
Ensuring offer letters meet COM (College of Medicine) standards through reviewing, modifying, and editing.
Managing the offer letter approval process in JFR by obtaining the required signatures and submitting for approval.
Managing appointment actions in JFR, including documentation for time/salary changes, separations, adjunct, and academic appointments.
Collecting and inputting data into RedCap for the purpose of building and maintaining profiles for Annual Faculty Evaluations.
Initiating immigration cases for foreign national employees using Immigration Tracker and overseeing cases not managed in-house by the UAMS immigration office.
Providing administrative assistance to the Chair of the Internal Medicine Department.
Coordinating administrative tasks for the Department Chair, Department Administrator, and Education Program Director.
Managing schedules, documentation, meetings, events, and other office duties.
Coordinating and planning department-wide events.
Handling day-to-day operations such as answering phones, mail duties, reports, ordering supplies, and addressing faculty needs.
Screening and routing Chairman's calls as appropriate.
Scheduling and coordinating Faculty meetings, budget meetings, Division Directors meetings, and Hospital Leadership meetings.
Overseeing procurement for the Internal Medicine department, including P-Card management, supply ordering, creating requisitions, and staying informed about procurement policies.
Managing special event forms, requests, spend authorizations, expense reports, and supplier invoice requests for department events, guest speakers, travel, and purchasing needs.
Organizing the yearly departmental flu shot clinics.
Collaborate with individual divisions or departments for special events such as guest speakers and investiture ceremonies.
Ensuring all necessary supplies and resources are available for faculty.
Managing registration and documentation processes.
Assisting the IM Vice Chair of Mentoring in maintaining committee information in RedCap, scheduling training sessions, and coordinating committee cycles.
Supporting the department committees as assigned by maintaining membership records, creating agendas, recording meeting minutes, participating in sub-committees when needed, and maintaining working relationships with other entities on site to achieve the Vision 2029 goals.
Maintaining, generating, and updating over 200 Internal Medicine pages on the UAMS website.
Editing the monthly Impact Newsletter for the Internal Medicine department.
This position assists in coordinating M3 and M4 medical student activities in the Department and serves as a point of contact for rotating medical students when the primary point of contact is not available to perform duties such as proctoring exams.
In addition, this position works closely with other Departments to ensure their rotating students have appropriate access.
Performing other duties as assigned.
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.