Intermediate Coordinator, Administrative Support

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

9

Job Family:

Administrative Support

# of Open Positions:

1

Faculty/Service - Department:

Career Centre

Campus:

Desmarais Hall

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2025/12/04

Applications must be received BEFORE (YYYY/MM/DD):

2025/12/15

Hours per week:

35

Salary Grade:

SSUO Grade 07

Salary Range:

$59,038.00 - $74,574.00

About the Telfer School of Management
The Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4,300 students,200 faculty members, over 100 staff members, and over 30,000 alumni.

At Telfer, everything we do from teaching to research, to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world.

Position Purpose:

Reporting to the Career Centre Manager, the incumbent supports the Career Counsellors, Relationship Managers, and the Career Engagement Coordinator in the planning and organization of all Career-related events and services organized by the Telfer School of Management Student Services Centre.  This ensures that student value is maximized and that stronger relationships with the business community and students are developed, creating significant employment opportunities for the students of the Telfer School of Management. 

In this role, your responsibilities will include:

• Coordinates with the Career Centre team the organization of all the Career Centre events and services including the career conventions, employers’ interviews, employers’ information sessions, career development panels, and workshops. This includes location, timing, catering, transportation, registration, promotion and other necessary logistics to guarantee the success of each event. 

• Assists the Career Centre Manager in the development of surveys that evaluate the quality of the events and workshops. Prepares periodical reports on the career related events and workshops by using information collected from all the participants of the event including employers, students and Faculty members.

• Partakes in the creation and proper communication of the different tools required for the career related events and workshops, such as the website, surveys, registration forms, and marketing materials that promote the event in order to maximize participation of students and employers.

What you will bring:

• Knowledge of administration and project coordination principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience

• Minimum 2 years of demonstrated experience in a similar role

• Experience in event management

• Excellent knowledge of the programs and services offered by the Telfer Student Services Centre

• Excellent customer service skills and organizational skills. 

• Excellent communication skills in English and in French (written and oral).

• Skill to formulate creative ideas, analyze, evaluate and negotiate details leading to a successful event.

• Excellent time management skills and capacity to work under pressure and strict deadlines. 

• Excellent interpersonal skills and capacity to communicate with others in different situations in order to create new opportunities for the Telfer School of Management. 

• Demonstrated ability in being flexible and to be able to adapt to ever-changing client needs 

• Demonstrated maturity, good judgment, confidence and poise

• Excellent knowledge of Microsoft office suite and Adobe Acrobat programs. 

• Flexible timetable in order to participate in events held during the evenings.

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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.