Interior Design Planner

Scope of Position

The Interior Design Planner position includes interior space planning & programming, suggesting, documenting space modifications, participating in construction project teams, understanding architectural drawings, navigating design reviews and submittals. This position incorporates managing relocations and move operations.  Effective procurement strategies are created and implemented by the Planners. They create and apply standards for furniture and interior space.  Solutions are produced in response to customers’ furniture, move, and renovation requests.  The Interior Design Planner coordinates furniture estimates and obtains the needed vendor input.  The Interior Design Planner must be proficient in communication and leadership skills, customer service, coordination of multiple projects, work in Computer Aided Design (CAD) technology, Project Management software (Trimble Unity Construct) and understand regulatory and ADA compliances.

Position Summary

The Interior Design Planner participates in all aspects of OSUWMC interior facility planning, including design implementation, site visits, move coordination, and furniture installation. Activities involving planners include programming, budgeting, conceptual design and furniture layouts, procurement, project management, vendor coordination, all move activities, furniture repair and warranty.  The degree of involvement in any specific project varies, within larger project teams of Senior Planners, Project Managers, Construction Managers, and others in the Shared Services arena.

The Interior Design Planner is responsible for the development of project scopes related to interior finishes and space.  This includes the integration of interior furniture.  Planners collaborate with vendors, project managers and contracted moving companies.  They monitor project budgets and timelines for their applicable portions of the work. They review design documents and specifications, regulatory requirements, procurement timelines and critical path project schedules.  They provide relocation coordination and understand disposal and move request items.  Planners help to identify and prioritize alternates. Coordination and timely documentation of these and other relevant activities is expected.

Duties and Responsibilities

PLANNING, DESIGN, PROJECT DELIVERY

The Interior Design Planner partners with their customers when affirming budgets and developing concepts. They conduct needs assessments while evaluating a customer request, site visits for assessing space, measuring, assisting customers in setting priorities among potential modifications, to remain within budget.  Planner involvement is part of the planning process for new facility construction, major and minor renovations, and functional and aesthetic upgrades of existing spaces.  The primary focus of this position is existing Health System Buildings.  Locations can include the off-site facilities of The Ohio State University Wexner Medical Center. 

The Planner facilitates effective communication strategies with their customers, making them aware of the design process and time requirements.    Planners discuss with customers best practices for work / academic / research and care environments (evidence-based design).  They discuss industry trends, OSUWMC standards, procurement approaches, timelines, compliance, and code issues.  They must learn continuously, and ‘know their customers’. All plans are expected to enhance functionality and elevate aesthetic appearance.

The Interior Design Planner works closely with architects and engineers, vendors and dealers, the internal signage, art & environmental graphic team, and internal other branding professionals. These elements connect to interior space planning and design largely through the leadership of Planners.  They help ensure that needs and requirements are addressed within the University structure, the Construction Manager’s overall schedule, and the work plans of other disciplines on the project team.  Planners monitor relevant portions of work for compliance with codes and compliance requirements.

The Interior Design Planner assists internal facility planning and construction teams in policy and process improvements. They are often part of a larger project team and project delivery structure. Thus, they support other planners in a collaborative team approach, adding context to user communications relative to Medical Center / University standards. Planners lead in warranty review processes, and in the ongoing evaluation of standards.  They help monitor vendor performance and seek customer feedback.  Accountability for documenting project decisions is expected.

LEADERSHIP AND VISION

The Interior Design Planner helps maximize value on projects by focusing on outcomes that are larger than tasks. They influence planning and design direction. Their specific input focusses on ensuring that facilities and destinations are easily understood by customers, while meeting applicable regulatory standards. Creating pleasing and safe ‘environments of care’ and desirable work environments, bringing forward industry research, seeking user perspectives, and budget sensitivity are expected.  Effective communication, accommodation of diversity, professional discipline and demeanor, effective problem solving, consensus building, and conflict resolution skills are necessary.  The Planner’s personal commitment to learning and professional growth is expected and encouraged.

OTHER DEPARTMENT FUNCTIONS

Planners cultivate and maintain networks with peers and other professionals within the University and Medical Center.  Receiving training and application of training on projects helps the larger team.  We expect active and positive participation in regular departmental and project team meetings.  Planners may be asked to champion special tasks. They work in a planning studio environment where respectful work habits are essential. They represent the University and Medical Center in a professional behavior.  Other functions or duties may be assigned.

Minimum Qualifications

• Bachelor’s degree in Interior Space Planning, Interior Design, Architecture, Construction Design, or similar field, or, equivalent business-oriented education and experience.

• 2 years of relevant experience required. 2-4 years of relevant experience preferred.

• Proficiency with Computer Aided Design software (AutoCAD, Revit) as well as Microsoft Word, Excel, Adobe, Autodesk Visualization tools and software, and Adobe Creative Suite software, are required.

• Excellent communication skills both verbal and written are required.

• Experience with PowerPoint, Photoshop, BlueBeam and Microsoft Project desired.

• Demonstrated knowledge of regulatory codes applicable to clinical, office, and research environments is highly desirable. 

• Experience should show proficiency in managing multiple tasks or porjects, sensitivity to the costs of facility operations, and an overall creativity. 

• Experience in a multidisciplinary academic medical center, a research environment, or a complex organizational environment is desirable.  A track record of working in 24 / 7 clinical environments is desirable.

• Professional certification/registration is preferred.

Ongoing

• Meet mandatory education and health surveillance requirements; demonstrate competence in technical, interpersonal, and cognitive skills required to meet essential job functions; familiar with the knowledge of National Fire Protection Codes (NFPA), National Electric Code (NEC), Life Safety Code (NFPA-101), Ohio Basic Building Code (OBBC), Joint Commission on Accreditation of Health Care Organizations (JCAHO) and other regulatory agency requirements for compliance; Demonstrated commitment to ongoing education is expected. 

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.

• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.

• Paid vacation and sick leave, including short and long-term disability and paid parental leave.

• Get the most out of the Public Service Loan Forgiveness program.

• And much more!