Human Resources Intern/Assistant

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies.

Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised on naval fleets across our allied navies around the globe.

As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defence customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed.

We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, expendables, signature management, and naval power systems.

Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide!

We are currently seeking to recruit a highly motivated and capable individual to work on a full-time, temporary basis, as part of our HR team, within our Dartmouth, NS office location. As part of our team, you will support and partner with leaders and teams within our business who work on cutting edge technologies to deliver best in class results.

Nationality Requirements

Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers.

Job Description

Purpose of Role

 

The HR Intern/Assistant will report to the Director, Human Resources and will work as part of the Human Resources Team to provide HR support across the business, ensuring HR core admin & transactional processes are delivered effectively and in a timely manner.

The job holder will be expected to be an excellent team player, who is able to collaborate with the broader UM team on projects and programs, while also being able to work independently on specific tasks when required.

 

Key Responsibilities

• Assist in the generation of reports as requested from myHR and/or IFS
• Preparation of monthly reports & reports as needed
• Tracking and reporting through myHR as well as within HR files
• Manage and process relevant to IFS (ERP) and myHR (Wokday) inbox tasks and assist managers and employees with self-service actions in myHR.
• Assist with the administration of Long Service Award program awards as required.
• Assist with the coordination of HR onboarding processes and relevant documents and conduct onboarding presentations as required.
• Maintain office environment in a tidy manner, in compliance with HSE & 5s requirements.
• Run monthly attendance reports as required.
• myHR auditing and data checks – run data checks on a routine basis to ensure system information is accurate (i.e. reporting lines, position titles, change requests are processed accurately, etc.)
• Support the HR team with internal processes, as required (i.e. performance review processes, annual salary review, objective setting, etc.).
• Conduct required leaver actions, including leaver meetings and exit interview completion and data input – reporting on exit interview data as required.  
• Support and administer the full-cycle recruitment process from publicizing job ads, pre-screening candidates, arranging interviews, preparing offers, required background checks, etc.  
• Triage general HR and employee relations questions as required.
• Provide an effective HR partnering service to employees and managers taking a customer service approach
• Provide appropriate HR cover at the Dartmouth sites as necessary

Role requirements

Skills, Qualifications and Experience

·          0-2 years relevant Human Resources and/or Recruitment experience; preferably in a manufacturing or technical environment

·          Post-Secondary Diploma in HR or Business Admin, or equivalent combination of education and experience in HR or Administrative services.

·          Strong computer and administration skills (training will be provided on all our HR systems)

·          Strong working knowledge of Microsoft Excel and Word

·          Excellent written and verbal communication skills

·          Attention to detail and the ability to process large amounts of information quickly

·          Excellent organizational skills, ability to manage multiple tasks

·          Must be able to obtain the required level security clearance and pass all required background checks prior to the commencement of employment.

Preferred Attributes

·          Awareness of labor relations processes and bargaining unit environments is considered an asset

·          Have the ability to make connections and build relationships

·          Ability to work independently

·          Ability to prioritize changing deadlines and to manage daily tasks

·          Good team working skills

·          Confident when working under pressure

·          Proactive approach

Only those candidates selected for an interview will be contacted.

Typically a High School Diploma (or equivalent) and 2+ years related experience

Diverse & Inclusive Employer

Ultra Maritime is an equal opportunities employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.

We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.

We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates.

What’s in it for you?

We offer a competitive benefits package including extended health and dental, life insurance, RRSP, deferred profit sharing, optional critical illness insurance, an EFAP and student bursaries

.

We encourage regular manager-employee performance feedback, goal alignment and employee development through our Employee Performance Development Plan (EPDP) and offer employee education assistance to allow our people to acquire new qualifications and certifications.

We are an Equal Opportunities employer and particularly welcome applications from Women, Aboriginal Persons, Persons with Disabilities and Visible Minorities.

Reasonable accommodation statement: If you need an accommodation for any part of the application process, please email careers@ultra-us-gbs.com

Company: Ultra Maritime