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Employee Type: Regular
The Human Resources Assistant in responsible for administrative support to the HR department and assists with day-to-day operations of HR functions and duties. This role helps facilitate HR processes, maintain employee records, generate reports, and support recruitment, onboarding, and employee engagement initiatives.
Job Description:
Essential Duties:
- Maintain and update employee records and ensure data accuracy in all HR systems
- Support onboarding and offboarding processes, including preparing new hire paperwork
- Assist with the coordination of employee appreciation events, meetings, training and development programs
- Respond to employee inquiries regarding HR policies, benefits and Company procedures
- Assist with benefits administration, including enrollments, changes and claims support
- Assist with payroll and timekeeping administration as needed
- Prepare HR required reports, memos and correspondence as needed
- Maintain performance review tracking, documentation and reports
- Assist with employee engagement initiatives and Company’s wellness program
- Assist with the Company store
- Support compliance efforts by maintaining documentation and assisting with audit, employment verifications, background and motor vehicle record checks, drug and alcohol testing, corporate compliance, and other processes
- Maintains Company drug and alcohol testing program
- Assist with the employee coverall and company rug program
- Assist with recruitment processes including posting jobs, screening resumes, scheduling interviews, and communicating with candidates
- Assist with career fairs and company tours
- Maintain accurate records for affirmative action purposes
- Maintain employee key fob database
- Assist with maintaining current job description file and associated documents
- Maintain policy and procedures manual on the Company Homepage
- Maintain a strong working relationship with all North American Coal employees and vendors
- Provide general administrative support to the HR department and assist with special projects as assigned
- Maintain confidentiality and handle sensitive information with discretion
- Perform job duties in accordance with MSHA law and regulations, established company safety procedures, employment law regulations, and state and federal environmental regulations
Other Duties:
- Perform other duties as assigned
- Act as receptionist backup
Knowledge, Skills, and Abilities:
- Proficient in Microsoft Office Suites
- Must have a high level of accuracy and attention to detail
- Must be able to work with highly sensitive and confidential information
- Must have the ability to communicate effectively with all levels of management, office employees, and workforce
- Advanced proofreading skills
- Knowledge of company policies and procedures
- Must be able to work independently and in a fast-paced work environment
- Ability to identify potential problems relating to assigned job duties and handle them appropriately
- Must develop and maintain an approachable, credible relationship with all employees regardless of position
- Must be able to work effectively in a team environment
- Recognize and respond effectively to unexpected situations and tight deadlines
- Must be able to demonstrate flexibility and adapt to changing task priorities
- Strong organizational and time management skills
- Excellent verbal, written and interpersonal communication skills
Education and Training:
- An associate’s degree in human resources, business or similar degree program is preferred. At least three years of relevant work experience in human resources or a similar department can be substituted for an associate’s degree.
EEO Statement:
EEO/M/F/disability/veteran You must meet at least the specific minimum requirements listed above to be considered a qualified applicant.