HR Systems Specialist

HR Systems Specialist

Shift Pattern:

Standard 40 Hour Week (United Kingdom)

Scheduled Weekly Hours:

40

Corporate Grade:

D - Assistant Vice President

Reporting Line:

(UK Division) CFAO Office

Location:

UK-London

Worker Type:

Permanent

About the London Metal Exchange:

 

LME Group is the world centre for industrial metals trading and clearing. Most of the world’s non-ferrous metals business is conducted on the LME.

The metals community uses the LME, a member of HKEX Group, as a venue to transfer or take on price risk, as a physical market of last resort and as the provider of transparent global reference prices.

Overall Purpose of Role:

 

To be the subject matter expert for all HR systems.  The role holder will act as the bridge between HR, HKEX and IT, leveraging technology to streamline administrative processes, ensure data integrity, and provide actionable analytics that support strategic business decisions.

Responsibilities:

- Systems

• Be the subject matter expert for core HR systems (Workday and Oracle)

• Act as a first point of contact for all system-related queries

• Support HRBPs and recruitment team with Workday related queries and provide them with guidance on system processes

• Act as the UK representative at our weekly Workday review meetings

• Act as a conduit between our UK and Hong Kong HR teams to resolve system issues

• Work with Finance team to troubleshoot issues with Oracle and the timesheet / project module

• Review our existing Workday business processes and identify and implement improvements to maximise efficiency

• Create a Workday handbook documenting all processes

• Identify and report system issues and service requests via our Jira ticketing system, and work with our consultants at Deloitte to test and implement solutions

- Data and reporting

• Manage the update and maintenance of job profiles and job catalogue

• Responsible for the supervisory organisation structure in Workday

• Ensure accuracy of all HR staff records in all systems is maintained via regular data reconciliation exercises

• Create automated reports and dashboards to support data-driven decision making

• Enhance our data utilisation and automated reporting capacity

• Work closely with team members to ensure new positions are correctly recorded in Workday

• Work closely with VP - Reward, Data Analytics and MI to ensure automated headcount reporting is fir for purpose

- Integrations

• Manage all Workday HR interfaces including Sailpoint, Pegasus, ECOS, and ADP

• Ensure data flows between the systems correctly and in a timely manner, particularly Workday to Oracle integration

• Work closely with UK IT and HKEX to solve any issues and implement any improvements

Projects

• Co-ordinate with HR Business Partners and IT teams to ensure department restructures are accurately reflected and integrations continue to run smoothly

• Manage all HRIS improvement projects (development and testing)

• Partner with our Hong Kong team to maintain alignment on system projects and ensure that the LME’s needs have been considered

• Assist with the roll out of the new Dubai entity and ensure Workday design is fit for purpose

• Assist with the roll out of the new Workday Learning Management System (LMS)

Required Knowledge and Level of Experience:

• Degree level of education preferred

Skills set and Core Competencies Required for Role:

• Excellent system skills – particularly excel.

• Ability to deal with demanding deadlines and conflicting priorities

• Interested in continuous improvement and exploring options to make processes more efficient

• Work collaboratively with peers

• Demonstrate appropriate attention to detail

• Offer innovative solutions to problems

• Ability to handle confidential and sensitive information and situations

Personal Qualities:

• Positive attitude

• Thrives in a fast paced environment.

• Analytical and detail oriented.

• Calm disposition with an ability to work on numerous projects and conflicting deadlines

The LME is committed to creating a diverse environment and is proud to be an equal opportunity employer. In recruiting for our teams, we welcome the unique contributions that you can bring in terms of education, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, colour, religion, disability, sexual orientation and beliefs. In doing so, we want every LME employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.