HR / Recruiting Coordinator

Job Description:

Envista is a global leader in the dental industry, uniting more than 30 trusted brands—including DEXIS, Kerr, Nobel Biocare, and Ormco—under one mission: partnering with dental professionals to improve patients’ lives. With a heritage of category-defining innovation, our brands have shaped modern dentistry: Nobel Biocare introduced the first dental implant, Ormco is a pioneer in both traditional and digital orthodontics, DEXIS has long been at the forefront of 2D, 3D and intraoral imaging, and Kerr has supported clinicians for over 135 years. Our high-performing culture is underpinned by our CIRCLe Values and the Envista Business System. Guided by these, we deliver a comprehensive portfolio of technologies, consumables, and services that empower clinicians to provide confident, efficient care—today and for the future. Learn more at http://envistaco.com.

As a Recruiting Coordinator based in our Heredia, Costa Rica office (3 days in-office, 2 days remote), you will ensure smooth and efficient recruitment while providing a positive candidate experience. You will prepare and send job offers, maintain recruiting records, deploy policies, and handle documentation as required. You will work in a team-oriented environment supporting a global Talent Acquisition and Human Resources organization. Forming strong relationships with internal client teams is essential. Our ideal candidate will have excellent customer service skills and the ability to manage a high volume of tasks with minimal supervision. We are looking for someone who is highly organized, detail-oriented, and able to multitask. This position will support our team on a full-time 40-hour work week basis with the expectation of coming into the office in Heredia, Costa Rica for 3 days a week.

• Schedule complex interviews across multiple time zones and departments and manage reschedules and candidate communication
• Prepare and extend offer letters and generate supporting documents within Workday
• Maintain and update the applicant tracking system and job postings across relevant job boards
• Serve as a primary support resource for the Talent Acquisition team, answering questions, troubleshooting issues, and providing workflow guidance
• Ensure a welcoming and professional experience for candidates, providing timely updates throughout the process
• Process incoming invoices and assist with vendor setup, documentation, and purchase order requests
• Support HR Operations by entering data and transactions in Workday and responding to employee or manager inquiries as needed
• Maintain consistent written and verbal communication, providing timely updates throughout the hiring process
• Assisting with the creation, improvement, and documentation of recruiting and staffing processes
• Participating in team projects and workflow enhancements as assigned

Job Requirements:

• 2+ years’ experience in recruiting coordination, HR operations, or a related administrative function which require an impeccable attention to detail
• BA/BS degree is encouraged, or equivalent work experience is required
• Proficiency with applicant tracking systems (ATS) preferably Workday, scheduling tools, and general HR technology
• You communicate clearly and professionally, both verbally and in writing, and you’re comfortable reaching out to candidates or following up with hiring managers as needed
• You value efficiency and are always looking for ways to improve processes, streamline workflows, and make things easier for the people you support
• You are comfortable working with systems such as Outlook (especially scheduling), Teams, PowerPoint, Excel, and applicant tracking systems, and you’re confident learning new tools when they’re unfamiliar.
• You bring strong emotional intelligence and a natural desire to help. You anticipate what’s needed next and take initiative to ensure everything runs smoothly
• You are resourceful and proactive, able to solve problems independently while also knowing when to ask for support or clarification
• You enjoy taking ownership of your work and are eager to step in on new assignments and a variety of responsibilities
• You take pride in delivering high‑quality work and strive to get things right the first time
• You are adaptable and perform well in a fast‑paced environment where priorities can change and no two days are the same.

Operating Company:

Corporate

Envista is a global leader in the dental industry, uniting more than 30 trusted brands—including DEXIS, Kerr, Nobel Biocare, and Ormco—under one mission: partnering with dental professionals to improve patients’ lives. With a heritage of category-defining innovation, our brands have shaped modern dentistry: Nobel Biocare introduced the first dental implant, Ormco is a pioneer in both traditional and digital orthodontics, DEXIS has long been at the forefront of 2D, 3D and intraoral imaging, and Kerr has supported clinicians for over 135 years. Our high-performing culture is underpinned by our CIRCLe Values and the Envista Business System. Guided by these, we deliver a comprehensive portfolio of technologies, consumables, and services that empower clinicians to provide confident, efficient care—today and for the future. Learn more at http://envistaco.com.

Envista and its family of companies (Envista) will not accept unsolicited resumes from any source other than directly from a candidate.  Envista will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (Agency) to have been referred by the Agency free of charge and Envista will not pay a fee for any placement resulting from the receipt such unsolicited resumes.  An Agency must obtain advance written approval from Envista's internal Talent Acquisition or Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract approved by the Global Talent Acquisition leader and in response to a specific job opening.  Envista will not pay a fee to any Agency that does not have such agreement and written approval in place.