At Ayvens, progress starts with you.
Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.
- Personnel Administration: Handle administration of the permanent employees (draw up employment contracts & letters; holidays leave, absenteeism, working permit and visa,..) in compliance with local legislation and maintain all HR information systems and all personnel files accurate and up to date.
- Onboarding and offboarding of employees: Responsible for the administrative onboarding (incl. relocation) and offboarding of (new) staff in order to create an engaging employee experience, organise and facilitate the monthly induction meeting for new employees, conduct exit interviews
- HR Support: Provide requested and non-requested advice, support and guidance to employees and managers and HRBP’s in relation to HR related policies. Answer HR related questions accurately and in a timely manner.
- Optimize HR processes: Take initiatives to automate and improve HR processes as much as possible in order to create efficiency. Actively promote use of and educate managers and employees on Workday to reduce administrative burden for HR.
- Contractor Management : Depending on the location, ensure that SOW’s and NDA’s are in place and signed for every contractor hired. Monitor and discuss end dates of contracts with Managers. Optimize the administrative flow of contractor management.
- Could be in charge of junior recruitment and interim
- Permanent Supervision and HR Risk control: in charge of the control to be operated for HQ and define / put in place the relevant action plans if needed
- Is the main interlocutor for payroll stakeholders
- HQ HR and FTE reporting: in charge of the FTE follow-up and HR indicators implementation and distribution to relevant stakeholders. Is in charge to answer government reporting and survey
- Can be in charge / participate to HR projects for HQ
Personal characteristics
- Excellent communication and interpersonal skills
- Flexible mindset
- Ability to work independently, organize and prioritize work to strict deadlines
- Taking initiative
- Good analytical skills and attention to detail
- Customer focused and results driven
Education / knowledge
- Completed HBO education, in the field of HR or similar;
Skills
- English (fluent, verbally and written)
- Knowledge of French or Dutch employment law (depending on in which country he/she is operating)
- Knowledge of HR processus and payroll
Experience
- 1-3 years of relevant work experience, preferably in the field of HR
- Experience in working in an international, multi-cultural, fast-paced environment
- Strong written and verbal communication skills in English;
- Experienced in working with HR-systems & tools. Workday knowledge is a plus.
- Experience in creating HR reports (in Workday and/or Excel) is a plus
IT Applications
- Human Resources Management software (Workday)
- Payroll systems (AFAS or ADP)
- SAP SuccessFactors
- Microsoft Office (Excel, word, PPT)
Why Ayvens?
With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.
At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.
Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.
*ALD Automotive | LeasePlan are rebranding to Ayvens across all 42 countries by 2025.