HR Coordinator

​Heidrick & Struggles is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. Learn more at www.heidrick.com

Job Description:

HR Coordinator

Who We Are:

Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®  

Additional information on the firm can be found at www.heidrick.com. 

The Role:

The HR Coordinator provides pivotal day to day business administration and project support to the HR Europe & Africa team and HR Centers of Excellence in support of the business (Executive Search, Heidrick Consulting, Corporate, and On-Demand Talent).  This role is responsible for running business processes and workflows through Workday (HRIS) in an accurate and efficient manner.

HR Coordinators play a crucial role in shaping the employee experience and supporting company-wide success. By focusing on data monitoring, compliance, and integrity, they help maintain a solid foundation for HR operations, ensuring consistency and accuracy.  HR Coordinators significantly boost the overall effectiveness of HR services and technology, making processes smoother for employees and managers alike.

Responsibilities:

• Acts as a main point of contact for data requests through Workday, processes new hire information, contractor information, terminations and status changes.
• Manages onboarding and separation paperwork for employees and contractors which includes but is not limited to new hire paperwork (including offer letters/employment contracts for all levels), new hire orientation scheduling, and separation paperwork.
• Coordinates with payroll to ensure timely processing of requests; elevates issues appropriately and with a sense of urgency.
• Joint process and transaction owner for the talent acquisition process on requisition and hiring activities including Workday processing.
• Primary point of contact for employment verifications and other region-specific verifications.
• Primary point of contact for time and absence inquiries and issues.
• Administers background check process (Americas regions only).
• Manages and maintains electronic employee files in Box and/or Workday.
• Prepares reports as needed through Workday; works with central HRIS team for more complex reporting.
• First point of contact for all employees on HR inquiries.
• Participate in HR projects as needed.
• May perform other duties as assigned.

Required Qualifications:

• Bachelor’s degree in human resources or related field
• One year of experience in Human Resources or administrative roles requiring strong project coordination. This can include internships, part-time roles, or volunteer experience in a related field.
• Excellent attention to detail and proofing accuracy is imperative.
• Demonstrated experience handling sensitive information with a high degree of responsibility and sensitivity.
• Excellent communication skills in German and English encompassing listening, speaking, and writing.
• Ability to adapt to feedback and challenges by showing strong organizational skills and ability to multitask and prioritize tasks

Preferred Qualifications:

• Experience in HRIS platform, Workday preferred.
• Proficient in Microsoft Excel with prior experience in organizing and processing data.  
• Proven understanding of core HR business practices, processes, and terminology.
• Professional Services experience preferred.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.